MINUTES OF THE EXECUTIVE EMERGENCY COMMITTEE MEETING HELD ON THURSDAY 21 JULY 2022 AT 2.31PM VIA ZOOM             

PRESENT

Maya Polaschek (Chair), Ravneel Chand, Tulsi Raman, Elisepa Taukolo, Caitlin Hancy, Patrice Sueur, Jade Mills, Te Āwhina-Pounamu-Waikaramihi and Sean Teow

IN ATTENDANCE

            Donna Jones (Minute Secretary)

APOLOGIES

            Melissa Lama, Emily Fau-Goodwin, Sean Teow and Lily Marsh

            Moved from the Chair

215/22 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

216/22 THAT Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

217/22 THAT the minutes from the executive meeting held on 14 July 2022 be accepted as a true and correct record.

                                                                                                                        CARRIED U

MATTERS ARISING

The $2,000 was paid yesterday to the Otago International Students’ Association as per motion 205/22.

SETTING DATE FOR AGM

            It is a requirement of the Incorporated Societies to hold an annual general meeting.

There needs to be a real drive to incentivise students to attend this meeting as quorum is 0.5% of membership who must be in attendance. 

            Moved from the Chair

218/22 THAT the Secretary be directed to call an Annual General Meeting (AGM) on 23 August 2022 at 1pm in the Main Common Room. (MCR)

                                                                                                                        CARRIED U

            Sean arrived at 2.34pm

Meeting closed at 2.35pm                            Signed: _____________________