Meeting highlights
PRESENT
Francisco Hernandez (Chair), Jordan Taylor, Gianna Leoni and Lucy Gaudin
IN ATTENDANCE
Donna Jones (Minute Secretary), Darel Hall (General Manager) and Eliot Lynch (Temporary Volunteer Postgraduate Officer)
APOLOGIES
Zac Gawn
Lucy Gaudin for lateness
Moved from the Chair
sc01/13 THAT the above apologies be accepted.
CARRIED U
CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
sc02/13 THAT Gianna Leoni be co-opted onto the Standing Committee of the Executive for the duration of this meeting.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
sc03/13 THAT the minutes of the Standing Committee of the Executive held on 18 December 2012 be accepted as a true and correct record.
CARRIED U
MATTERS ARISING
Motion sc 121/12 - Logan hasn't written the MOU for University Sport New Zealand yet. The secretary to notify him.
SPEAKING RIGHTS
Moved from the Chair
sc04/13 THAT Darel Hall, Donna Jones and Eliot Lynch be granted speaking rights for the duration of this meeting.
WAITANGI DAY BBQ CELEBRATION
This has been cancelled as there aren't many executive members in Dunedin to assist. It was noted that it was a good idea and will be tried again at a later date.
POSTGRADUATE POSITION
Eliot Lynch was welcomed by the Chair to the meeting and thanked for his attendance.
Eliot has kindly offered to volunteer his time to keep the continuity and workload up to date until the position is filled in the By Election on 14 March.
Eliot was a member of the Post Graduate Committee last year and helped Maria Koszowski with tasks throughout her term on the executive.
The meeting thanked Eliot for his generosity and will assist him where they can.
Taylor/Leoni
sc05/13 THAT Eliot Lynch be appointed to undertake the Post Graduate Officer duties on a voluntary basis until the position is filled at the By Elections.
CARRIED
Lucy arrived at 5.29pm
INTERNATIONAL FOOD FAIR ASSISTANCE
Four executive members have signed up to assist the Events team with the food fair on 23 February. Fran, Blake, Jordan, and Lucy. Hopefully when the other members return there will be further offers as this is a very busy day.
HEART KIDS DAY OUT 2013 FUND APPLICATION
This has been deferred to see where the previous years' donations had come from as there isn't a donation line in this year's budget. Donna and/or Fran to check this out.
AFFILIATIONS
Taylor/Gaudin
sc06/13 THAT the Enactus Otago Club and OUSA Gamers Central Club be affiliated to OUSA.
CARRIED
Gianna left at 6.00pm
STUDENT COUNCIL/TERMS OF REFERENCE/JOB DESCRIPTION AND POLICY
OUSA SATELLITE CAMPUS COMMITTEE
A discussion took place as Fran went through the job description on how this framework was going to operate within the current executive structure. Fran insisted this would "expand our governance capacity".
Fran suggested this would be a good way to monitor accountability if a Student Council of 10 members were elected alongside the up and coming By Election.
The terms of Reference and Job Descriptions need a lot more work and Fran will consult more fully with his executive, especially those who aren't present at this meeting.
The Secretary would be required to attend meetings with the student council in the same way as an executive meeting it was proposed.
Deferred until another meeting of the full executive and for Fran to email his Executive and ensure they are fully informed.
SEX WEEK
Jordan is planning Sex Week to be held on the campus 11 - 16 March. He has been in contact with Family Planning and New Zealand Aids Foundation and they are keen to come down and have a stall.
Other events being organized so far are a Queer Tea Party and a Quiz Night.
It was suggested that the executive come up with an idea for an event to promote good flirting without getting smashed. Ideas to Fran please.
GENERAL MANAGER'S OPERATIONAL REPORT
Darel had emailed this around prior to the meeting to enable the executive to read it. He went through it noting that January is a shorter report as the month is a lot quieter.
Darel said he would circulate the updated information on the building renovation to the executive to keep the all is the loop. It is envisaged that the OUSA area work would be starting March - May.
Because the Radio One card is placed behind the cover flap in the student diaries it has been difficult to find. More advertising will be done over orientation to ensure people know where to look for it.
Gaudin/Taylor
sc 07/13 THAT the General Manager's January 2013 Operational Report be received.
CARRIED
PRESIDENT'S MONTHLY REPORT
Fran will ensure he sends a copy of his report to his executive.
Gaudin/Taylor
sc08/13 THAT the President's monthly report be received.
CARRIED
GENERAL BUSINESS
NZUSA Training - The schedule has been sent out by Fran. Lucy, Fran and Jordan staying at the Lodge in the city and Ruby will be at her parents. Flights etc all finalized and emailed out.
Orientation Tent and Table - Fran will set up a google schedule for the executive and Te Roopu Maori executive to sign up to share shifts on the table over Orientation. Please ensure you keep your slot as this is an important part of your position to show students who you are and what we stand for. Wear OUSA tees at all times.
NEXT MEETING
Proposed time for next meeting 15 February at 5.00pm. This date has since been altered to 14 February 2013 at 6.15pm
Meeting closed 7.11pm