Meeting highlights
PRESENT
Hugh Baird (Chair), Cody Kirby, Bryn Jenkins, William Guy (cell), James Heath (Cell), Caitlin Barlow-Groome, Lucy Northwood, and Eden Iati
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Joe Higham (Critic Executive Reporter) and Donna Jones (Minute Secretary)
CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
sc257/17THAT James Heath, Caitlin Barlow-Groome, Lucy Northwood and Eden Iati be
co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U
APOLOGIES
Danielle Pope
William Guy for lateness and leaving early
Moved from the Chair
sc 258/17THAT the above apologies be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc 259/17THAT Debbie Downs, Joe Higham and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
HEALTH AND SAFETY
Debbie notified the meeting there were no accidents or incidents to report.
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
sc 260/17THAT the minutes of the standing committee meeting held on 19 June 2017 be
accepted as a true and correct record.
CARRIED U
EXECUTIVE QUICK ROUND UP
A good reflection of what each other is doing.
RETURNING OFFICERS’ REPORT
As attached. A recommendation from the Returning Officer was to allow the ability to ‘skip’ voting on individual questions – she stated this would not be a right to actively abstain. The Executive agreed for this recommendation to go to the Policy Committee for consideration.
Also, the Secretary to ask if the voting system manager Blair Hughson if the system can be modified to disallow students for not fully completing each and every vote.
Moved from the Chair
sc 261/17THAT the Returning Officers’ Report for the Referenda held on 29-31 May 2017 be received.
CARRIED U
AFFILIATIONS
Barlow-Groome/Jenkins
sc 262/17THAT the Otago Student Entrepreneurship Club be affiliated to OUSA.
CARRIED
Barlow-Groome/Jenkins
sc 263/17THAT the University Of Otago College Of Education Students’ Association be affiliated to OUSA.
CARRIED
OUSA CAPITAL BUDGET
As distributed. Debbie addressed the meeting to explain some proposed changes to the capital budget for 2017.
The Clubs and Societies building requires safety glass in some of the windows - $55,000
There needs to be an upgrade to the gender neutral toilets by removing urinals replacing with hand basins and re-doing the flooring.
Moved from the Chair
sc 264/17THAT the updated Capital Expenditure Budget for 2017 be approved.
CARRIED U
EXECUTIVE SECOND QUARTER REPORTS
Cody Kirby –
Moved from the Chair
sc 265/17THAT Cody Kirby’s second quarter report be passed and he continue to be paid his honorarium.
CARRIED U
William Guy –
William was called on the cell phone to speak to his report at 4.34pm
William agreed the following bullet points would be adhered to in the next quarter.
• Must have organised weekly meetings with the Executive in the Bull-pen office.
• Assure your attendance at the Health Science Divisional Board meetings or send a substitute if possible in your absence.
• Use numbering and correct format for your executive report.
Moved from the Chair
sc 266/17THAT William Guy’s second quarter report be passed and he continue to be paid his honorarium.
CARRIED U
William hung up at 4.46pm
Hugh Baird –
Hugh relinquished the Chair to Cody Kirby to speak to his report at 4.46pm
Moved from the Chair
sc 267/17THAT Hugh Baird’s second quarter report be passed and he continue to be paid his honorarium.
CARRIED U
Hugh assumed the Chair from Cody at 4.49pm
Lucy Northwood –
Moved from the Chair
sc 268/17THAT Lucy Northwood’s second quarter report be passed and she be paid her honorarium.
CARRIED U
Eden Iati –
Moved from the Chair
sc 269/17THAT Eden Iati’s second quarter report be passed and she be paid her honorarium.
CARRIED U
James Heath –
Moved from the Chair
sc 270/17THAT James Heath’s second quarter report be passed and he be paid his honorarium.
CARRIED U
Caitlin Barlow-Groome –
Moved from the Chair
sc 271/17THAT Caitlin Barlow-Groome’s second quarter report be passed and she be paid her honorarium.
CARRIED U
Bryn Jenkins –
Moved from the Chair
sc 272/17THAT Bryn Jenkins’ second quarter report be passed and he continue to be paid his honorarium.
CARRIED U
Bryn suggested the Executive hold a planning session to include projects and initiatives that people are working on. The purpose of this will be to improve communication, allow greater support of each other and ultimately deliver better initiatives for students. Hugh will ask William to set up a doodle poll inviting the executive to these meetings for at least 2 hours duration.
GENERAL BUSINESS
Condolences – OUSA sent flowers to the family of student Ryan Adamson who passed away recently.
Logo on Radio One card – a proposal received for OUSA to place their logo on the Onecard at a cost of $5K. The overall consensus was this should be placed on the card for free.
Moved from the Chair
sc 273/17THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 5.14pm.
CARRIED U
Moved from the Chair
sc 274/17THAT the meeting move out of Committee of the Whole at 5.35pm.
CARRIED U
Meeting closed at 5.35pm