MINUTES OF THE EXECUTIVE MEETING HELD ON WEDNESDAY 29 AUGUST 2018 AT 3.05PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

PRESENT

Caitlin Barlow-Groome (Chair), Abigail Clark, James Heath, Roger Yan, Tiana Mihaere and Umi Asaka

IN ATTENDANCE

Donna Jones (Minute Secretary), Debbie Downs (Chief Executive Officer), Joel MacManus (Critic Editor) and Charlie O’Mannin (Critic News Reporter)

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            James apologised

            Umi submitted reports not minutes

            Tiana left at 3.05pm

            Tiana returned at 3.06pm

            Moved from the Chair

441/18 THAT the minutes from the executive meeting held on 22 August 2018 be accepted as a true and correct record with the above amendments.

                                                                                                                        CARRIED U

APOLOGIES

            Cam Meads, Sam Smith, Josh Smith and Norhan El Sanjak

            Moved from the Chair

442/18 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

443/18 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

HEALTH AND SAFETY

            Nothing to report this week.

            Umi arrived at 3.11pm

ELECTIONS POLICY TO SET

            Within was missed off 3.2

            Clause 3.21 – a typo should say 3.18 not 3.19

            Number out of order, move 7.2.1 up.

            Clark/Mihaere

444/18 THAT the Elections Policy (version 10) be set with the three (3) amendments above.

                                                                                    Abstain:                       Asaka

                                                                                                                        CARRIED

ELECTIONS RULES TO RESCIND

Owing to the rules being attached to the Elections Policy now it was prudent to remove the old version.

            Heath/Mihaere

445/18 THAT the Election Rules 100-2016 (version 1) be rescinded.

                                                                                                                        CARRIED

GENERAL BUSINESS

            Third quarter reports – a reminder these are due 1pm 20 September. 

Returning Officer – The Secretary has appointed Ben Baker as Returning Officer however he is yet to sign his contract.

Moved from the Chair

446/18 THAT Charlie O’Mannin and Joel MacManus be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

            Joel notified the meeting that Jamie Green could be unavailable as moderator for the forum on 13 September although nothing is definite.  Would the Executive like to consider Aaron Hawkins as his replacement?

            It was agreed to wait and see what happens before a decision is made.

Te Mana Akonga National Māori Uni Students’ Assn - Tiana informed the meeting she was elected on to the national association executive this week.

Clark/Asaka

447/18 THAT OUSA congratulate Tiana Mihaere on being elected as Treasure/Secretary of Te Mana Akonga National Māori University Students' Association.

                                                                                                                        CARRIED

            Māori Language Week – 10-16 September is Māori Language Week. 

            OUSA Survey online – there has been good interest so far.

            Art History department – student Hui on 3 September at 1pm in the Otago Room.

Meeting closed at 3.29pm

Signed: ___________________________________                        Date: _________