MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN AND VIA ZOOM ON  FRIDAY 29 SEPTEMBER 2023 AT 10.02AM

PRESENT

Quintin Jane (Chair), Imogen Macalister, Keegan Wells, Kaia Kahurangi Jamieson, Emily Fau Goodwin, Emz Bull, Lilly Baird, Haki Hamilton (zoom), Elisepa Taukolo, Cyrus Yam (zoom) and Tessa Campbell.

IN ATTENDANCE

            Donna Jones (Minute Secretary) and Nina Brown (Critic News reporter)

APOLOGIES

            Mia Heaphy Butts

            Elisepa Taukolo and Tessa Campbell for lateness

            Moved from the Chair

314/23 THAT the above apologies be accepted.                                                                                                                                                                                           CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

315/23 THAT the minutes of the executive meeting held on 22 September 2023 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

316/23 THAT Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

INWARD CORRESPONDENCE

As attached.  The University of Otago Rowing Club wished to thank OUSA for the installation of electric opening doors down at the OUSA Aquatic Centre on their boat bay.   This has made life safer and saves a lot of time and effort.

TE RŌPŪ MĀORI UPDATE

            Working on handover

            Busy with exams

Te Rōpū Māori Ball this coming Saturday at the OUSA Aquatic Centre, 150 tickets sold.

Haki said there is a review of the Māori translation on the signage at the clubs and societies centre.

There has been 7 or 7 AGM’s this year thus far, also attending UOPISA AGM soon.

Te Rōpū Māori elections coming up, and Haki wished to thank Critic for their patience and extra work helping with the information getting into the Critic magazine.

Cyrus Yam arrived via zoom at 10:07am

AFFILIATION

            Moved from the Chair

317/23 THAT the Startup Club be affiliated to OUSA.

                                                                                                                        CARRIED U

EXECUTIVE THIRD QUARTER REPORT

            Two late reports.

Kaia is still working on the Clubs and Societies Sexual Misconduct Policy and will appreciate help later once she gets the bulk of it done.

Moved from the Chair

318/23 THAT Kaia Kahurangi Jamieson’s third quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

319/23 THAT Emily Bull’s third quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Bulls/Wells

320/23 THAT Caroline Hallgarth of Clubs and Societies slays.

                                                                                                                        CARRIED

UNIVERSITY OTAGO PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

            UOPISA AGM – this Sunday

In collaboration with Te Rōpū Māori are to celebrate the Leaders across their Executive teams.

Tessa arrived at 10.17am

BY ELECTION FOR ACADEMIC REPRESENTATIVE

Moved from the Chair

321/23 THAT the nominations for the Academic Representative position open at 9am on 16 October 2023 and close at 4pm 19 October 2023     

                                                                                                                        CARRIED U

            Moved from the Chair

322/23 THAT voting for the Academic Representative By-Election opens at 9am on 6 November 2023 and close at 4pm on 9 November 2023

                                                                                                                        CARRIED U

            Moved from the Chair

323/23 THAT the voting for the Academic Representative By-Election on 6-9 November 2023 be by electronic means only.

                                                                                                                        CARRIED U

SUMMARY OF STUDENTS’ ASSOCIATION FEEDBACK

            As distributed.

            Moved from the Chair

324/23 THAT the meeting move into confidential committee for reasons of personal privacy at 10:17am.

                                                                                                                        CARRIED U

            Moved from the Chair

325/23 THAT the meeting move out of confidential committee at 10:21am.

                                                                                                                        CARRIED U

            Please ensure you read this document and have send any feedback to Quintin.  There was a request that rental quality be added to the document.

GENERAL BUSINESS

Student General Meeting – a successful meeting was held and the Queer Representation motion passed. 

Quintin addressed the meeting to inform our members present that the question in our recently held referendum – Should OUSA include a Queer/rainbow Representative on the OUSA Executive committee?  Didn’t pass.

Well done to Imogen and the other enthusiastic helpers to managed to reach the quorum.   Thank you!

OUSA Supervisor of the year – this function is scheduled for 19 October at 3pm in Auahi Ora.

Titanic Show Case – this weekend.

OPA major clubs’ ball – Museum on 30 September.

Sean Norling leaving function – please try and attend this morning at 10.45am in the atrium.

Referendum comments – these will be discussed at the next FESC meeting, and all are invited to this meeting on October 5 at 2pm.  Emily Fau-Goodwin will send out a calendar invitation to all exec.

Meeting closed at 10.27am

Signed: ___________________________________                        Date: _________