MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN AND VIA ZOOM ON  3 NOVEMBER 2023 AT 10.02AM

PRESENT

Quintin Jane (Chair), Mia Heapy Butts, Keegan Wells, Kaia Kahurangi Jamieson, Cyrus Yam, Lilly Baird, Emily Fau-Goodwin, Tessa Campbell and Elisepa Taukolo

IN ATTENDANCE

            Josephine Taimalie (Minute Secretary)

APOLOGIES

            Haki Hamilton, Imogen Macalister and Emily Bull

            Elisepa Taukolo, Tessa Campbell and Emily Fau-Goodwin for lateness.

            Moved from the Chair

336/23 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

337/23 THAT the minutes of the executive meeting held on 20 October 2023 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

338/23 THAT Josephine Taimalie be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

SMART – SEXUAL MIDSCONDUCT POLICY

            Moved from the Chair

339/23 THAT the meeting move into confidential committee for reasons of personal privacy at 10.05am.

                                                                                                                        CARRIED U

            Tessa arrived at 10.12am

            Moved from the Chair

340/23 THAT the meeting move out of confidential committee at 10.13am

                                                                                                                        CARRIED U

Moved from the Chair

341/23 THAT the recommendations suggested in confidential committee be incorporated into a recommendation by the Welfare and Equity Representative for the SMART coordinator and presented to the executive at a future meeting

                                                                                                                        CARRIED U

CLUB AFFILIATION – THE WELLNESS OUTREACH

Quintin explained that this club are affiliated with a mega church in New Zealand called Love World New Zealand, this is explicit but buried in their constitution.  Quintin to suggest to the club they make this clearer in their constitution. He will follow up.  Affiliation tabled until this has been clarified. 

POLICY COMMITTEE MINUTES

            Moved from the Chair

342/23 THAT the minutes of the Policy Committee meeting held on 6 October 2023 be received.

                                                                                                                        CARRIED U

FOURTH QUARTER REPORTING DATE AMENDMENT

Owing to a handover workshop being held and examinations on it was agreed to push the last quarter reports date forward.

Moved from the Chair

343/23 THAT the Executive fourth quarter reports be due to the Secretary on 22 November 2023 at 1pm.

                                                                                                                        CARRIED U

GENERAL BUSINESS

Handover documents for 2024 – a reminder the handover documents are due on 22 November.  More to be discussed at the workshop planned for 13^th November.

Upcoming Student Focus Groups – Please try and be available to sit on the panel to meet the candidates.  Quintin will start putting a list together and will be given CV’s etc.

Exec’ end of year gathering – Keegan suggested a date should be set. 
Quintin will send the Exec a doodle poll to select a suitable date.

Meeting closed at 10:25am

Signed: ___________________________________                        Date: _________