MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN AND VIA ZOOM ON TUESDAY 23 JANUARY 2024 AT 1.03PM

PRESENT

Keegan Wells (Chair), Emily Williams, Emma Jackson, Stella McCurdy, Telekalafi (Tele) Likiliki, Hanna Friedlander, Stella Lynch (zoom), Tara Shepherd (zoom) and Liam White (zoom).

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Nina Brown (Critic Editor) and Hugh Arskurd (News reporter)

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE

            Moved from the Chair

01/24   THAT Emma Jackson, Stella McCurdy, Telekalafi (Tele) Likiliki, Hanna Friedlander and Liam White be co-opted onto the Standing Committee for the duration of this meeting.

                                                                                                                        CARRIED U

APOLOGIES

            No apologies

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

02/24   THAT the minutes of the executive standing committee meeting held on 8 December 2024 be accepted as a true and correct record.

                                                                                                                        CARRIED U

MATTERS ARISING

            No matters arising.

SPEAKING RIGHTS

Moved from the Chair

^sc03/24 THAT Debbie Downs, Donna Jones and Nina Brown be granted speaking rights for the durations of this meeting.’                                                               CARRIED U

OUSA UPDATES

Debbie reported that Orientation tickets were tracking well so far.  Similar sales to previous years.

ASB BANK SIGNATORIES FOR 2024

            Moved from the Chair

^sc04/24 THAT Keegan Wells be appointed as a bank signatory for all OUSA Accounts from 1 January 2024 until 31 December 2024.

                                                                                                                        CARRIED U

            Moved from the Chair

^sc05/24 THAT Emily Williams be appointed as a bank signatory for all OUSA Accounts from 1 January 2024 until 31 December 2024.

                                                                                                                        CARRIED U

            Moved from the Chair

^sc06/24 THAT Abby Clayton be appointed as a bank signatory for all OUSA Accounts from 1 January 2024 until 31 December 2024.

                                                                                                                        CARRIED U

EXECUTIVE REPORT DATES FOR 2024

            Moved from the Chair

^sc07/24 THAT the Executive first quarter reports be due to the Secretary by 1pm on Wednesday 13 March 2024.

                                                                                                                        CARRIED U

            Moved from the Chair

^sc08/24   THAT the Executive second quarter reports be due to the Secretary by 1pm on Wednesday 26 June 2024.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc09/24   THAT the Executive third quarter reports be due to the Secretary by 1pm on Wednesday 11 September 2024.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc10/24   THAT the Executive fourth quarter reports be due to the Secretary by 1pm on Wednesday 20 November 2024.

                                                                                                                          CARRIED U

UNIVERSITY COMMITTEES TO DISCUSS

The attached list shows the committees inviting our executive to join.  We will appoint later once the everyone has their timetables and of course some committees are position designated.

GENERAL BUSINESS

            Keegan organising a BYO for the executive to introduce the executive to each other.

            The Secretary to send a copy of the meeting karakia to the executive.

Meeting closed at 1.12pm

Signed: ___________________________________                        Date: _________