MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN ON TUESDAY 21 MAY 2024 AT 3.30PM

PRESENT

Keegan Wells (Chair), Emily Williams, Emma Jackson, Abby Clayton, Liam White, Stella Lynch, Tara Shepherd, Stella McCurdy and Ibuki Nishida

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Hugh Askerud (Critic News Reporter)

APOLOGIES

            Gemella Reynolds-Hatem, Hanna Friedlander and Telekalafi Likiliki

            Moved from the Chair

185/24 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

            THAT the minutes of the executive meeting held on 7 May 2024 be accepted as a true and correct record.

SPEAKING RIGHTS

            Moved from the Chair

186/24 THAT Debbie Downs, Donna Jones be granted speaking rights for the duration of this meeting.

                                                            `                                                           CARRIED U

CHIEF EXECUTIVE OFFICERS’ FIRST QUARTER REPORT

            Moved from the Chair

187/24 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 3.32pm

                                                                                                                        CARRIED U

            Moved from the Chair

188/24 THAT the meeting move out of confidential committee at 3.54pm

                                                                                                                        CARRIED U

            Moved from the Chair

189/24 THAT The Chief Executive Officers’ first quarter report be received.

                                                                                                                        CARRIED U

EXECUTIVE QUICK ROUND UP

            The executive gave a quick overview of their week.

APPOINTMENT TO HUMANITIES DIVISIONAL BOARD

            Moved from the Chair

190/24 THAT Selavaia Ratoul be appointed to the Humanities Divisional Board for 2024.

                                                                                                                        CARRIED U

APPOINTMENTS TO FELLOWSHIP SELECTION COMMITTEES

            Moved from the Chair

191/24 THAT Abby Clayton be appointed to the Robert Burns Fellowship Selections Committee for 2024.

                                                                                                                        CARRIED U

            Moved from the Chair

192/24 THAT Keegan Wells be appointed to the Frances Hodgkins Fellowship Selections Committee for 2024.

                                                                                                                        CARRIED U

            Moved from the Chair

193/24 THAT Liam White be appointed to the Caroline Plummer Fellowship Selections Committee for 2024.

                                                                                                                        CARRIED U

AFFIX THE COMMON SEAL TO THE OUSA/OISA MOU

            Moved from the Chair

194/24 THAT the Common Seal be affixed to the Otago University Students’ Association (IOUSA) and Otago International Students Association (OISA) Memorandum of Understanding.

                                                                                                                        CARRIED U

CALT – REVIEW OF LECTURE RECORDINGS

            Moved from the Chair

195/24 THAT the meeting move into confidential committee for reasons of confidentiality at 4.06pm.

                                                                                                                        CARRIED U

            Moved from the Chair

196/24 THAT the meeting move out of confidential committee at 4.12pm.

                                                                                                                        CARRIED U

Moved from the Chair

197/24 THAT the Memorandum to the Committee for the Advancement of Learning and Teaching (CALT) on the Review of the Recording of Lectures and Other Teaching Activities Policy dated 16 May 2024 be received.

                                                                                                                        CARRIED U

            Recommendation: That the Committee for the Advancement of Learning and Teaching discuss and agree to a pre-consultation approach for the review of the Recording of Lectures and other Teaching Activities Policy.

GENERAL BUSINESS

Youth Week – reminder this is Youth Week which is a nationwide festival of events organised by young New Zealanders to celebrate the talents, passion and success of local people.

Youth Week theme:

‘Māwherangi a tama roto ka taka, kāpuia ake ka pūrangiaho’

‘We may not have it all together, but together we have it all’

            Another reminder to please fill out QUA surveys.

            Palestine rally – 12-2pm and a hui 6pm tonight at clubs and socs.

Donna away Thursday and Friday, Keegan and Liam away Thursday to attend Francisco Hernandez (OUSA President 2013) maiden speech in Parliament.

The Chair made an insinuation that the Critic News Editor should get his haircut, causing Hugh to blush.

Meeting closed at 4.15pm

Signed: ___________________________________                        Date: _________