MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN AND VIA ZOOM ON THURSDAY 11 JULY 2024 AT 9:03AM

PRESENT

Keegan Wells (Chair), Emily Williams, Stella Lynch, Tara Shepherd (zoom), Emma Jackson (zoom), Stella McCurdy (zoom), Ibuki Nishida, Telekalafi Likiliki (zoom), Hanna Friedlander and Liam White.

IN ATTENDANCE

            Donna Jones (Minute Secretary) and Hugh Askerud (News Editor)

APOLOGIES

            Gemella Reynolds-Hatem

            Moved from the Chair

230/24 THAT the above apology be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

231/24 THAT the minutes of the executive meeting held on 2 July 2024 be accepted as a true and correct record.

                                                                                                                        CARRIED U

MINUTES OF THE EXECUTIVE EMERGENCY MEETING

            Moved from the Chair

232/24 THAT the minutes of the emergency executive meeting held on 4 July 2024 be accepted as a true and correct record.

                                                                                                                        CARRIED U

RATIFY THE MINUTES OF THE EXECUTIVE EMERGENCY MEETING

            Moved from the Chair

233/24 THAT the minutes of the emergency executive meeting held on 4 July 2024 be ratified.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

234/24 THAT Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

ALTER AGENDA ITEMS

            Moved from the Chair

235/24 THAT the agenda order be altered owing to execies having to leave this meeting early.

                                                                                                                        CARRIED U

BLUES AND GOLDS PANEL 2024 APPOINTMENTS

            Moved from the Chair

236/24 THAT Caroline Hallgarth, Olivia Townsend, Keegan Wells, Emma Jackson, Gemella Reynolds-Hatem, Telekalafi Likiliki, Terence Dennis, Natalie Smith, Liane Topham-Kindley, Angela Button Ryan Pringle and Emily McCrostie be appointed to the Blues & Golds Panel for 2024.

                                                                                                                         CARRIED U

If Gemella unable to attend Te Rōpū Co-Tumuaki, Distance Takamori will attend in her place.

AFFILIATIONS

The purpose in clause 4.1 could be expanded as it doesn’t explain their purpose properly. Clause 17.6 needs the treasurer to be added. Emma will notify them.

            Moved from the Chair

237/24 THAT THE Otago Pharmaceutical Science Society Club be affiliated to OUSA with the above amendments.

                                                                                                                        CARRIED U

            Moved from the Chair

238/24 THAT the Collective Uni Club be affiliated to OUSA.

                                                                                                                        CARRIED U

            Liam arrived at 9.12am

LECTURE RECORDINGS UPDATE

            A global email is going out to all students for their feedback. It was emphasised if the Executive could all support this and get the word out there and please get your feedback in by 5pm tomorrow.

EXECUTIVE SECOND QUARTER REPORTS

It is noted that four reports were received late and 2 that haven’t been received at all yet.

Abby Clayton hasn’t submitted her second quarter report and hasn’t been in contact with OUSA since 4 June.  She has been absent without leave from 3 consecutive executive meetings which is a breach of clause 36 (b) of the constitution. The President and Association Secretary have been trying to contact Abby.

Telekalafi left at 9.26am and returned at 9.28am

Moved from the Chair

239/24 THAT Telekalafi Likiliki second quarter report be received and her honorarium be paid.

                                                                                                                        CARRIED U

            Emily left at 9.29am and returned at 9.32am

            Moved from the Chair

240/24 THAT Emily Williams second quarter report be accepted and her honorarium continue to be paid.

                                                                                                                        CARRIED U

            Stella Lynch left at 9.38am and returned at 9.40am

            Moved from the Chair

241/24 THAT Stella Lynch’s second quarter report be accepted and her honorarium continue to be paid.

                                                                                                                        CARRIED U

            Tara left at 9.42am and returned at 9.45am

            Moved from the Chair

242/24 THAT Tara Shepherd’s second quarter report be accepted and her honorarium continue to be paid.

                                                                                                                        CARRIED U

            Liam left at 9.49am and returned at 9.52am

            Moved from the Chair

243/24 THAT Liam White’s second quarter report be accepted and his honorarium continue to be paid.

                                                                                                                        CARRIED U

            Emma left at 9.54am and returned at 9.55am

            Moved from the Chair

244/25 THAT Emma Jackson’s second quarter report be accepted and her honorarium continue to be paid.

                                                                                                                        CARRIED U

            Emily, Ibuki and Hanna left for a meeting with the Vice Chancellor at 9.57am

GENERAL BUSINESS

             Keegan will send out a calendar invite. Please respond.

            Executive 2025 budget setting – Keegan invites any discussions and feedback for next years’ budget.

Meeting closed at 10am

            Signed ___________________________________             Date _______________