Meeting Minutes
MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN ON THURSDAY 12 SEPTEMBER 2024 AT 9.01AM
PRESENT
Keegan Wells (Chair), Daniel Leamy, Hanna Friedlander, Ibuki Nishida, Stella Lynch, Emma Jackson, Telekalafi Likiliki, Emily Williams, Tara Shepherd, and Liam White.
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Nina Brown (Critic Editor)
APOLOGIES
Gemella Reynolds-Hatem.
Ibuki Nishida and Liam White for lateness
Moved from the Chair
317/24 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
318/24 THAT the minutes of the executive meeting held on 29 August 2024 be accepted as a true and correct record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
319/24 THAT Debbie Downs, Donna Jones and Nina Brown be granted speaking rights for the duration of this meeting.
CARRIED U
UNIVERSITY OF OTAGO PACIFIC ISLAND STUDENTS' ASSOCIATION UPDATE & FUNDING PROPOSAL FOR PACIFIC WEEK
Tele’ gave an overview of their week and spoke to the attached proposal for funding.
Moved from the Chair
320/24 THAT OUSA Executive agrees to grant $1300 to the University of Otago Pacific Island Students’ Association for their Pacific Week in September.
CARRIED U
Ibuki arrived at 9.03am
Hanna arrived at 9.03am
OUSA UPDATES AND CEO UPDATED SECOND QUARTER REPORT
Moved from the Chair
321/24 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 9.06am.
CARRIED U
Moved from the Chair
322/24 THAT the meeting move out of confidential committee at 9.26am.
CARRIED U
Moved from the Chair
323/24 THAT the Chief Executive Officers’ second quarter reported be received.
CARRIED U
PRESIDENT’S COMMITTEE TERMS OF REFERENCE
As attached. Feedback to Emily for the next executive meeting.
Liam arrived at 9.27am
RETURNING OFFICER AND INDEPENDENT ARBITRATOR FOR ELECTIONS
The Association Secretary wished to notify the executive Abby Bowmar has been appointed as the Returning Officer for the 2025 OUSA Elections.
It was also for noting that Andrew Geddis has been appointed as the Independent Arbitrator for the 2025 Executive Elections.
AFFILIATIONS
Otago University Khmer Students’ Assn – adjust purpose 4.1 and change clause 2.3.1.
Moved from the Chair
324/24 THAT the Otago University Khmer Students’ Association be affiliated to OUSA be the above amendment.
CARRIED U
Dunedin Medical Students’ Association – Remove clause 23.4, fix spelling errors.
Moved from the Chair
325/24 THAT the Dunedin Medical Students’ Association be affiliated to OUSA with the above amendments.
CARRIED U
Dunedin Tamil Students’ Association – Remove clause 2.3.1.
Moved from the Chair
326/24 THAT the Dunedin Tamil Students’ Association be affiliated to OUSA with the above amendment.
CARRIED U
The Otago University Slackline Society – there are many changes required so this to go back to the club and re-submitted.
ACADEMIC COMMITTEE APPOINTMENTS
Moved from the Chair
327/24 THAT Daniel Leamy and Talia Greer be appointed to the Academic Committee for 2024.
CARRIED U
GENERAL BUSINESS
Critic waiting on the Initiations ideas, the deadline is Monday please.
International Students’ Cultural Expo’ Friday 13th, 12 – 5pm in the Main Common Room.
Postgraduate Open Day – 19th September.
Meeting closed at 9.56am
Signed: ___________________________________ Date: _________