MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD VIA TEAMS ON MONDAY 25 NOVEMBER 2024 AT 3:00PM

PRESENT

            Keegan Wells (Chair), Emily Williams, Liam White, Tara Shepherd, Ibuki Nishida,             Gemella Reynolds-Hatem, Telekalafi Likiliki and Hanna Friedlander

IN ATTENDANCE

            Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Nina   Brown (Critic Editor), Fonzy the dog and Jackson the dog.

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE

            Moved from the Chair

_sc438/24 THAT Liam White, Ibuki Nishida and Gemella Reynolds-Hatem be co-opted onto the          Standing Committee for the duration of this meeting.

                                                                                                                          CARRIED U

APOLOGIES

            Stella Lynch and Daniel Leamy

            Moved from the Chair

_sc439/24 THAT the above apologies be accepted.

                                                                                                                          CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

_sc440/24 THAT the minutes of the executive meeting held on 14 November 2024 be accepted                    as a true and correct record.

                                                                                                                          CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

_sc441/24 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of                  this meeting.

                                                                                                                          CARRIED U

OUSA UPDATES

            Clubs and Societies Building fully scaffolded now – other community grants          applications have been lodged. Debbie emphasised any community grants     applications must be done through her and most require an executive committee         meeting motion accompanying the application.

            Auahi Ora Cafē conservatory refurbishment – this is well underway and will make             a massive improvement.

            Department planning sessions underway, KPI’s will be set and sent to the Executive        next year.

CEO THIRD QUARTER REPORT AND OUSA SURVEY

            Moved from the Chair

_sc442/24 THAT the meeting move into confidential committee for reasons of commercial                   sensitivity at 3.15pm.

                                                                                                                          CARRIED U

              Hanna arrived at 3.17pm

              Moved from the Chair

_sc443/24   THAT the meeting move out of confidential committee at 3.28pm.

                                                                                                                             CARRIED U

                 It was noted the OUSA survey in for internal viewing only now.  Overall                                          good results.

                 Moved from the Chair

_sc444/24   THAT The Chief Executive Officers’ third quarter report be received.

                                                                                                                             CARRIED U

                 Telekalafi arrived at 3.28pm

     CO-OPT MEMBERS ONTO THE STANDING COMMITTEE

                 Moved from the Chair

_sc445/24   THAT Hanna Friedlander and Telekalafi Likiliki be co-opted onto the Standing                        Committee for the duration of this meeting.

                                                                                                                             CARRIED U

     EXECUTIVE FOURTH QUARTER REPORTS

                 Gemella –

                 Moved from the Chair

_sc446/24   THAT Gemella Reynolds-Hatem’s fourth quarter report be received and she be paid                    her honorarium.

                                                                                                                             CARRIED U

                 Gemella left the Teams meeting at 3.46pm

                 Telekalafi –

                 Moved from the Chair

_sc447/24   THAT Telekalafi Likiliki’s fourth quarter report be received and she be paid her                       honorarium.

                                                                                                                             CARRIED U

                 Emily –

                 Moved from the Chair

_sc448/24   THAT Emily Williams fourth quarter report be accepted and she continue to                                  be paid her honorarium.

                                                                                                                             CARRIED U

                 Tara –

                 Moved from the Chair

_sc449/24   THAT Tara Shepherd’s fourth quarter report be accepted and she continue to be paid                  her honorarium.

                                                                                                                             CARRIED U

                 Hanna –

                 Moved from the Chair

_sc450/24   THAT Hanna Friedlander’s fourth quarter report be accepted and she continue to be                    paid her honorarium.

                                                                                                                             CARRIED U

                 Ibuki –

                 Moved from the Chair

 _sc 451/24  THAT Ibuki Nishida’s fourth quarter report be accepted and he continue to be paid                       his honorarium.

                                                                                                                             CARRIED U

                 Liam –

                 Moved from the Chair

 _sc 452/24  THAT Liam White’s fourth quarter report be accepted and he continue to be paid his             honorarium.

                                                                                                                             CARRIED U

                 Moved from the Chair

 _sc 453/24  THAT Emily Williams assume the chair from Keegan Wells at 3.57pm.

                                                                                                                             CARRIED U

                 Keegan –

                 Moved from the Chair

  _sc 454/24 THAT Keegan Wells fourth quarter report be accepted and she continue to be paid                      her honorarium.

                                                                                                                             CARRIED U

                 Moved from the Chair

  _sc 455/24 THAT Keegan Wells assume the Chair at 3.59pm.

                                                                                                                             CARRIED U

                 Daniel, Stella and Emma have submitted their reports but were unable to attend this             meeting.  Another meeting will be set to hear their reports asap.

     GENERAL BUSINESS

                 National Students’ Association Conference – Keegan, Emily, Daniel and Liam attend                   this conference in Auckland, Wednesday, Thursday and Friday. Keegan said they                        learnt a lot about conferences.  We are waiting on UCSA to make their decision on                    whether they will join or not.

                 Code of Conduct letter – this letter was sent through the week.

                 Next meeting date to be set once the executive members who are out of town                        indicate their availability.

                 Digital Strategy Meeting – awaiting on a date as to when the next one will be.

            Meeting closed at 4.03pm

            Signed: ___________________________________            Date: _________