Meeting Minutes
MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD VIA TEAMS ON MONDAY 16 DECEMBER 2024 AT 4:03PM
PRESENT
Keegan Wells (Chair), Emily Williams, Liam White, Emma Jackson, Ibuki Nishida, and Hanna Friedlander
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Roger Yan (Observer)
CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
sc456/24 THAT Emma Jackson, Liam White, Ibuki Nishida and Hanna Friedlander be co-opted onto the standing committee for the duration of this meeting.
CARRIED U
APOLOGIES
Tara Shepherd.
Stella Lynch and Hanna Friedlander for lateness.
Moved from the Chair
sc457/24 THAT the above apologies be accepted. CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
sc458/24 THAT the minutes of the executive meeting held on 25 November 2024 be accepted as a true and correct record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc459/24THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
OUSA UPDATES AND DEPARTMENTAL KPI’S
Departmental KPI’s have been updated since the planning days held recently and are attached for your information. Debbie invited questions.
A fire in a university library loading bay caused an evacuation on Monday for a long period.
No offers on the sale of Ethel Benjamin Place yet. If any negotiations develop over the break Debbie will be in contact with Liam.
The conservatory extension on Auahi Ora has the scaffolding going up, progressing well.
Clubs and Socs building is fully tented. They have discovered pinex board in the ceiling that has crumbled and will need replaced. This will be an extra cost but will fit well within the contingency fund.
OUSA shutdown 18 December 2024 – until 6 January 2025.
NZUSA is still in limbo. There is a strong possibility it will be dissolved. There are Accountants working on the financials and the Student Association Presidents group will be meeting to decide on where to go from here.
VWUSA CEO, Matt Tucker has been a fantastic help trying to manage things. He has managed to get all their files including digital files archived at the University of Wellington Beaglehole library.
Hanna arrived at 4.15pm
CO-OPT ONTO STANDING COMMITTEE
Moved from the Chair
sc460/24THAT Hanna Friedlander be appointed onto the standing committee for the duration of this meeting.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc461/24THAT Roger Yan be granted speaking rights for the duration of this meeting.
CARRIED U
APPOINT LIFE MEMBERS OF OUSA
Williams/Jackson
sc462/24THAT Keegan Wells (President) be appointed Life Membership of OUSA.
CARRIED
Moved from the Chair
sc463/24THAT Dave Borrie (Radio One) be appointed Life Membership of OUSA.
CARRIED U
Moved from the Chair
sc464/24THAT Aaron Hawkins (Social Activities & Radio One) be appointed Life Membership of OUSA.
CARRIED U
POLICY COMMITTEE
The minutes and latest policies will be actioned next year now. The Fraud Policy will be drafted this year ready to go for early next year.
FOURTH QUARER REPORTS
Moved from the Chair
sc465/24THAT Daniel Leamy’s fourth quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Moved from the Chair
sc466/24THAT Emma Jackson’s fourth quarter report be accepted and she continue to be paid her honorarium.
CARRIED U
GENERAL BUSINESS
Letters of support – Aaron Hawkins has invited letters of support for Housing Alliance Support which Liam will do and Keegan has written a letter of support for an international student seeking visa support.
Ideas for 2025 Exec – when having exec meeting encourage people to speak up and not be shy or feel awkward, this is their place to have their say.
Have a more focussed role and training on governance for incoming Executive. OUSA is a big organisation, and the Governors/Executive are liable.
Some of the Executive held a ‘red card event’ to educate the Association Secretary who was keen to be part of it and understand student activities. This was a fun evening and a great success.
Stella joined the meeting via video call at 4.36pm
Moved from the Chair
sc467/24THAT Stella Lynch’s fourth quarter be accepted and she continue to be paid her honorarium.
CARRIED U
Stella hung up at 4.37pm
CHIEF EXECUTIVE OFFICER KPI’S
Moved from the Chair
sc468/24THAT the meeting move into confidential committee for reasons of personal privacy at 4.37pm
CARRIED U
Moved from the Chair
sc469/24THAT the meeting move out of confidential committee at 4.50pm.
CARRIED U
Meeting closed at 4.51pm
Signed: ___________________________________