Meeting Minutes
MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD IN THE OUSA BULL-PEN, CUMBERLAND STREET, DUNEDIN ON 12 FEBRUARY 2025 AT 2.30PM
PRESENT
Liam White (Chair), Daniel Leamy, Amy Whyman, Amy Martin, Ibuki Nishida, Callum Hadlow and Ngātiki Taylor
IN ATTENDANCE
Donna Jones (Minute Secretary)
CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
sc 01/25THAT Ibuki Nishida, Callum Hadlow and Ngātiki Taylor be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U
APOLOGIES
Stella Lynch
Moved from the Chair
sc 02/05THAT the above apology be accepted.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
sc 03/25THAT the minutes of the executive meeting held on 16 December 2024 be accepted as a true and accurate record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc 04/25THAT Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
EXECUTIVE QUICK ROUND UP
A brief round the table update was given of what the executive are doing.
OUSA UPDATE
Debbie is in Board meetings today, but Liam wanted to explain the procedure for on- going meetings.
TE RŌPŪ MĀORI UPDATE
- Wānanga last week
- Orientation Powhiri
- Kapa Haka
- Mystery bus trip
- Freshers Māori Student Beach Day
- Whanau and friends Kia, Thursday 12-2pm. Exec invited.
UOPISA UPDATE
A standard weekly item when Seluvaia in attendance.
This will appear each meeting replacing NZUSA update.
NZUSA UPDATE
It is regret that we announce NZUSA has been wound up.
Moved from the Chair
sc 05/25THAT OUSA express its enthusiasm for the transformative opportunity presented by the foundation of ATSA. While acknowledging NZUSA’s long and storied legacy in shaping student advocacy in Aotearoa, OUSA affirms its commitment to fostering a dynamic and forward-thinking landscape for student representation. We hope that ATSA in its years to come will be responsive, inclusive and ambitious in its efforts to ensure a strong future for students’ and their associations for all time.
CARRIED U
ACKNOWLEDGEMENT OF UNIVERSITY APPOINTMENTS
Moved from the Chair
sc 06/25THAT OUSA congratulates Associate Professor Justine Camp for her appointment as the inaugural Pro-Vice-Chancellor Māori.
CARRIED U
Moved from the Chair
sc 07/25THAT OUSA congratulates Associate Professor Suzanne Pitama for her appointment as the Dean of the Otago Medical School.
CARRIED U
ACKNOWLEDGEMENT OF A MINISTRIAL APPOINTMENT
Moved from the Chair
sc 08/25THAT OUSA congratulates James Meager for his appointment as the Minister for the South Island
CARRIED U
James Meager, National MP for Rangitata, is also the Minister for Hunting and Fishing, Youth and Associate Minister of Transport. He is also a former OUSA executive member.
HANDOVERS AND REPORTS
Please let Liam know if you haven’t got a copy of your handover document from the previous year.
You will all need to fill out the conflict of interest register please.
The Executive reporting dates will be set at the next executive meeting.
O’WEEK AND ROSTER
As attached. Ibuki will send out further information about the International Food Festival.
Executive retreat planning underway and coordination of drivers to Hatherly Lodge will need to be discussed.
COMMITTEE APPOINTMENTS FOR 2025
Moved from the Chair
sc 09/25 THAT Liam White be appointed to the OUSA Academic Committee for 2025.
CARRIED U
Moved from the Chair
sc 10/25 THAT Liam White be appointed to the OUSA Affiliated Clubs Board for 2025.
CARRIED U
Moved from the Chair
sc 11/25 THAT Liam White be appointed to the OUSA Constitutional Review Committee for 2025.
CARRIED U
Moved from the Chair
sc 12/25 THAT Liam White be appointed to the OUSA Executive Branding and Marketing Working Group for 2025.
CARRIED U
Moved from the Chair
sc 13/25 THAT Liam White be appointed to the OUSA Finance and Expenditure Committee for 2025.
CARRIED U
Moved from the Chair
sc 14/25 THAT Liam White be appointed to the OUSA Grants Panel for 2025.
CARRIED U
Moved from the Chair
sc 15/25 THAT Liam White be appointed to the OUSA Health and Safety Committee for 2025.
CARRIED U
Moved from the Chair
sc 16/25 THAT Liam White be appointed to the OUSA Policy Committee for 2025.
CARRIED U
Moved from the Chair
sc 17/25 THAT Liam White be appointed to the OUSA Political Action Committee for 2025.
CARRIED U
Moved from the Chair
sc 18/25 THAT Liam White be appointed to the OUSA Residential Committee for 2025.
CARRIED U
Moved from the Chair
sc 19/25 THAT Liam White be appointed to the OUSA Sub-Warden Committee for 2025.
CARRIED U
Moved from the Chair
sc 20/25 THAT Liam White be appointed to the University of Otago Blues and golds Awards Panel for 2025.
CARRIED U
Moved from the Chair
sc 21/25 THAT Liam White be appointed to the OUSA Welfare and Equity Committee for 2025.
CARRIED U
Moved from the Chair
sc 22/25 THAT Liam White be appointed to the University of Otago Council Appeals Board for 2025.
CARRIED U
Moved from the Chair
sc 23/25 THAT Liam White be appointed to the University of Otago Campus Life Events Group for 2025.
CARRIED U
Moved from the Chair
sc 24/25 THAT Liam White be appointed to the University of Otago Code of Student Conduct Reference Group for 2025.
CARRIED U
Moved from the Chair
sc 25/25 THAT Liam White be appointed to the University of Otago Lecture and Timetabling Committee for 2025.
CARRIED U
Moved from the Chair
sc 26/25 THAT Liam White be appointed to University of Otago Senate for 2025.
CARRIED U
Moved from the Chair
sc 27/25 THAT Liam White be appointed to the University of Otago Council for 2025.
CARRIED U
Moved from the Chair
sc 28/25 THAT Liam White be appointed to the University of Otago Tuakiritaka PS Committee for 2025.
CARRIED U
Moved from the Chair
sc 29/25 THAT Liam White be appointed to the Aotearoa Students’ Association Committee for 2025.
CARRIED U
Moved from the Chair
sc 30/25 THAT Liam White be appointed to the Sophia Charter Implementation Group for 2025.
CARRIED U
Moved from the Chair
sc 31/25 THAT Liam White be appointed to the Central City Safety Advisory Group for 2025.
CARRIED U
Moved from the Chair
sc 32/25 THAT Liam White be appointed to the North Dunedin Community Meeting Committee for 2025.
CARRIED U
Moved from the Chair
sc 33/25 THAT Liam White be appointed to New Zealand Union of Students’ Association
CARRIED U
Moved from the Chair
sc 34/25 THAT Amy Martin be appointed to the OUSA Constitutional Review Committee for 2025.
CARRIED U
Moved from the Chair
sc 35/25 THAT Amy Martin be appointed to the OUSA Executive Branding and Marketing Working Group for 2025.
CARRIED U
Moved from the Chair
sc 36/25 THAT Amy Martin be appointed to the OUSA Finance and Expenditure Committee for 2025.
CARRIED U
Moved from the Chair
sc 37/25 THAT Amy Martin be appointed to the OUSA Health and Safety Committee for 2025.
CARRIED U
Moved from the Chair
sc 38/25 THAT Amy Martin be appointed to the OUSA Policy Committee for 2025.
CARRIED U
Moved from the Chair
sc 39/25 THAT Amy Martin be appointed to the University of Otago Humanities Academic Committee for 2025.
&nbs
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Moved from the Chair
sc 40/25 THAT Amy Martin be appointed to the University of Otago Humanities Divisional Board for 2025.
CARRIED U
Moved from the Chair
sc 41/25 THAT Amy Martin be appointed to the University of Otago Humanities Divisional Leadership Board for 2025.
CARRIED U
Moved from the Chair
sc 42/25 THAT Amy Martin be appointed to the Otago Performing Arts Fund Committee for 2025.
&nb