Meeting Minutes
MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE BULL-PEN OFFICE, CUMBERLAND STREET, ON WEDNESDAY 26 MARCH 2025 AT 9.03AM
PRESENT
Liam White (Chair), Amy Martin, Daniel Leamy, Stella Lynch, Ibuki Nishida, Josh Stewart, Jett Groshinski, Ngātiki Taylor, Deborah Huang, Seluvaia Ratoul and Callum Hadlow
IN ATTENDANCE
Debbie Downs (Chief Executive Officer) and Donna Jones (Minute Secretary)
APOLOGIES
Stella Lynch for leaving early
Callum Hadlow for lateness
Moved from the Chair
146/25 THAT the above apologies be accepted.
CARRIED U MINUTES OF THE PREVIOUS EXECUTIVE MEETING’S
Moved from the Chair
147/25 THAT the minutes from the executive meeting held on 12 March 2025 be accepted as a true and accurate record.
CARRIED U
Moved from the Chair
148/25 THAT the minutes of the executive emergency meeting held on 18 March 2025 be accepted as a true and accurate record.
Stewart: Abstain
CARRIED
Moved from the Chair
149/25 THAT the minutes of the executive meeting held on 19 March 2025 be accepted as a true and accurate record.
Stewart: Abstain
CARRIED
MATTERS ARISING
Point Value of university paper – at the meeting of 19 March the discussion paper was submitted and agreed the final draft would be discussed at the next executive meeting, as emailed.
Moved from the Chair
150/25 THAT the OUSA Executive endorses the retention of 18-point papers.
CARRIED U
RATIFY MINUTES OF THE EMERGENCY MEETING
Moved from the Chair
151/25 THAT the minutes from the emergency executive meeting held on 18 March 2025 be ratified.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
152/25 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
EXECUTIVE QUICK ROUND UP
A catch up around the table was held including the updates from Te Rōpū Māori and UOPISA.
OUSA UPDATE
5 Ethel Benjamin Place – there are some agreed compliance works being undertaken now and then the final sale documents will need to be presented to an Executive meeting soon.
Clubs and Socs – 6 May the scaffolding will be removed. Work going well and new signage up and looks great.
Contrary meeting this week. Disagreements on who should be paid for attending meetings. The proposed campaign for VSM was rejected.
MARKETING AND MEDIA UPDATE
The President did lots of media over St Patricks Day.
New Executive branding meeting next week.
Hyde Street, Relay for Life and ANZAC Day being advertised.
DIVISION OF COMMERCE CONSULTATION & CONSTITUTION
As attached. The Commerce Divisional Board are updating their constitution and wish to increase the board members – The proposed amendment is as follows:
Up to three student members enrolled for degrees or diplomas of the Division, to include one student appointed by COMSA, and one student appointed by Te Tai Tuarā, and one student appointed by OPICSA
A lengthy discussion was held and a straw poll taken as some desired appointments being made by OUSA.
Moved from the Chair
153/25THAT OUSA approves the amendments to the Division of Commerce Constitution.
CARRIED U
COMMITTEE APPOINTMENT TO SOPHIA CHARTER COMMITTEE
Moved from the Chair
154/25 THAT Amy Whyman be appointed to the Sophia Charter Committee for 2025.
CARRIED U
AFFILIATIONS
The three affiliations tabled are still pending. The Otago Biochemistry and Genetics Students Association affiliation at this meeting requires changes to their constitution, so also be tabled. Deborah is going to draft a ‘how to do’ document to assist clubs with affiliation processes.
GENERAL BUSINESS
Relay for Life – team members please read the document emailed for information on this event. All welcome to come and support OUSA team and walk a few kms around the clocktower.
International Students’ Welcome – 9 July. Ibuki unable to attend and would like someone to speak on his behalf. He will send a message to the Exec group chat.
Market Day stall – thank you to those who have signed up to help.
Meeting closed at 9.54am
Signed: ___________________________________ Date: _________