Meeting Minutes
MINUTES OF THE EXECUTIVE BOARD COMMITTEE MEETING HELD IN THE GAZEBO LOUNGE, CUMBERLAND STREET, ON TUESDAY 1 APRIL 2025 AT 9:08AM
PRESENT
Liam White (Chair), Amy Martin, Daniel Leamy, Stella Lynch, Amy Whyman, Ibuki Nishida, Josh Stewart, Jett Groshinski, Ngātiki Taylor, Callum haddlow and Seluvaia Ratoul.
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Hanna Varrs (Critic News Reporter)
APOLOGIES
Deborah Huang
Stella Lynch for leaving
Seluvaia Ratoul for lateness
Moved from the Chair
155/25 THAT the above apologies be accepted.
CARRIED U MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
156/25 THAT the minutes from the executive meeting held on 26 March 2025 be accepted as a true and accurate record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
157/25 THAT Debbie Downs, Donna Jones and Hanna Varrs be granted speaking rights for the duration of this meeting.
CARRIED U
PRESIDENTS’ REPORT
As attached. Overall, very happy with the way things are going.
A need to get started on campaigns now that this quarter is over.
Moved from the Chair
158/25 THAT the Presidents March Report be received.
CARRIED U
CHIEF EXECUTIVE OFFICERS’ REPORT
As attached.
- Suggestion that ticket sales be added to the events metrics.
- Big applause to the University for the food pantries. Someone asked if OUSA should manage the pantries as part of student support?
- Radio One playlist on Spotify is great. How is it advertised?
- Marketing and Communications going well.
- Orientation – good feedback. The silent disco was very well received and popular especially by the colleges.
- Healthy and Safety – a critical risk identification report is going to the FESC meeting.
- It was pointed out showing staff sick leave and leave balances important to include in this report as can be a financial liability if staff leave balances are high.
- Starters Bar – the building demolition started yesterday afternoon and is in full swing today.
Moved from the Chair
159/25 THAT the Chief Executive Officers’ March report be received.
CARRIED U
FINANCE, EXPENDITURE & STRATEGY COMMITTEE MINUTES
Moved from the Chair
160/25 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 9.39am.
CARRIED U
Moved from the Chair
161/25 THAT the meeting move out of confidential committee at 9.58am.
CARRIED U
Moved from the Chair
162/25 THAT the minutes of the Finance, Expenditure and Strategy (FESC) meeting held on 30 September 2024 be received.
CARRIED U
Moved from the Chair
163/25 THAT the minutes of the Finance, Expenditure and Strategy (FESC) meeting held on 4 March 2025 be received.
CARRIED U
Moved from the Chair
164/25 THAT the Finance, Expenditure and Strategy (FESC) report for March be received.
CARRIED U
EXECUTIVE FIRST QUARTER REPORTS
Moved from the Chair
165/25 THAT Liam White relinquish the chair to Amy Williams at 10.00am
CARRIED U
Liam left at 10.02am
Seluvaia arrived at 10.03am
Liam returned at 10.10am
Moved from the Chair
166/25 THAT Liam White’s first quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Moved from the Chair
167/25 THAT Amy Martin Relinquishes the Chair back to Liam White at 10.11am.
CARRIED U
Amy M left at 10.15am
Amy M returned at 10.21am
Moved from the Chair
168/25 THAT Amy Martin first quarter report be accepted and she continue to be paid her honorarium.
CARRIED U
Daniel left at 10.26am
Daniel returned at 10.28am
Moved from the Chair
169/25 THAT Daniel Leamy’s first quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Stella left at 10.31am
Stella returned at 10.38am
Moved from the Chair
170/25 THAT Stella Lynch’s first quarter report be accepted and she continue to be paid her honorarium.
CARRIED U
Josh left at 10.44am
Josh returned at 10.50am
Moved from the Chair
171/25 THAT Josh Stewart’s first quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Stella left at 10.51am
Ibuki left at 10.54am
Ibuki returned at 10.57am
Amy M left at 10.57am
Amy W left 10.57am
Callum left at 11.01am
Amy W returned at 11.04am
Moved from the Chair
172/25 THAT Amy Whyman’s first quarter report be accepted and she continue to be paid her honorarium.
CARRIED U
Callum returned at 11.04am
Ngātiki left at 11.08am
Ngātiki returned at 11.09am
Moved from the Chair
173/25 THAT Ngātiki Taylor’s first quarter report be received and he be paid his honorarium.
CARRIED U
Seluvaia left at 11.15am
Seluvaia returned at 11.18am
Moved from the Chair
174/25 THAT Seluvaia Ratoul’s first quarter report be received and she be paid her honorarium.
CARRIED U
Daniel left at 11.18am
Ibuki left at 11.21am
Daniel returned at 11.21am
Ibuki returned at 11.22am
Moved from the Chair
175/24 THAT Ibuki Nishida’s first quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Jett left at 11.27am
Jett returned at 11.31am
Moved from the Chair
176/25 THAT Jett Groshinski’s first quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Callum left at 11.36am
Callum returned at 11.38am
Stella returned at 11.38am
Moved from the Chair
177/25 THAT Callum Hadlow’s first quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
GENERAL BUSINESS
Colleges visit – Callum wished to invite input for the review of applications to colleges process which is happening soon. Any feedback appreciated.
Meeting closed at 11.41am
Signed: ___________________________________ D