MINUTES OF THE EXECUTIVE BOARD COMMITTEE MEETING HELD IN THE BULL-PEN OFFICE ON MONDAY 5 OCTOBER 2026 AT 9.35AM

PRESENT

          Daniel Leamy (Chair), Troy Gibbons, Hansini Wijekoon, Fergus Parks, Flynn Nisbett,       Irfaan Ariffin, Rihanna Warsame and Ella Sangster.                    

IN ATTENDANCE

          Debbie Downs (Chief Executive Officer), Donna Jones (Association Secretary) and          Harry Almey (Critic Reporter).

APOLOGIES

          Kamesha Jones, Adeleine Eli and Zoe Eckhoff.

          Moved from the Chair

391/26 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

STRICT COMMITTEE

            Moved from the Chair

392/26 THAT the meeting move into strict committee for reasons of commercial sensitivity at       9.36am.

                                                                                                                        CARRIED U

            Moved from the Chair

393/26 THAT the meeting move out of strict committee at 10.35am.

                                                                                                                          CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

          Moved from the Chair

394/26 THAT the minutes of the executive meeting held on 28 September 2026 be accepted       as a true and correct record with minor heading changes.

                                                                                                                        CARRIED U

MATTERS ARISING

          Budget online – Kamesha to action as soon as possible as the website link isn’t    working and our members have been trying to view the budget before the AGM?   Thank you, Troy, for the budget commentary.

          AI Governance Leadership – Daniel waiting for feedback. People interested applying       individually.

INTEREST REGISTER

          For updating when necessary.

SPEAKING RIGHTS

          Moved from the Chair

395/26 THAT Debbie Downs, Donna Jones and Harry Almey be granted speaking rights for        the duration of this meeting.

                                                                                                                        CARRIED U

ADVISORY AND HOLDINGS BOARD’S

            Amit Prasad has been appointed as interim Chair for Commercial entities until his            until the end of his current term as Director, although may continue past that date by     mutual agreement.

            Moved from the Chair

396/26 THAT the meeting move into confidential committee for reasons of confidentiality at         10.43am.

                                                                                                                        CARRIED U

            Flynn left at 10.42am and returned at 10.44am

            Fergus left at 10.56am

            Irfaan left at 11.02am

            Moved from the Chair

397/26 THAT the meeting move out of confidential committee at 11.10am

                                                                                                                        CARRIED U

            There will be a transitional period for 12 months for Commercial and Advisory Boards      and discussion will be held about the composition of these Boards in the future.

OUSA ELECTIONS FOR 2027

            Results online, there were 2354 votes cast in total.  Congratulations to current      executive, Troy, Kamesha and Zoe on their successful election and congratulations to        all the elected 2027 executive.  A Returning Officers’ report will come to the executive            soon.

GENERAL BUSINESS

          Executive photo – please sign up for a suitable date before people depart.

          Meeting closed at 11.13am

          Signed: ___________________________________            Date: _________