MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 12 AUGUST 2019 AT 5.14PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

PRESENT

James Heath (Chair), Georgia Mischefski-Gray, William Dreyer, Kerrin Robertson-Scanlon, Josh Smith, Matthew Schep, Mary Jane Kivalu, Jack Manning and Taylor Terekia

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Sinead Gill (Critic Reporter) and Charlie Hilton (Critic Editor)

APOLOGIES

            Bonnie Harrison and Ben McCook-Weir

            Jack Manning and Josh Smith for leaving early.

            Moved from the Chair

330/19 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETINGS

            Motion 326/19 was seconded by Manning

            Moved from the Chair

331/19 THAT the minutes of the executive meeting held on 5 August 2019 be accepted as a true and correct record with the above amendment.

                                                                                                                        CARRIED U

            Jack left at 5.22pm

            Part of motion 329/19 should read:

THAT an Equity Representative position be created on the Executive removing it from under the Welfare and Equity role.

THAT the Political Representative be removed from the Executive.

Moved from the Chair

332/19 THAT the minutes of the Emergency Executive meeting held on 9 August 2019 be accepted as a true and correct record with the above amendments.

                                                                                                                        CARRIED U

RATIFY EMERGENCY MEETING MOTIONS

            Moved from the Chair

333/19 THAT the minutes of the Emergency Executive meeting held on 9 August 2019 be ratified with the above amendments.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

334/19 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

HEALTH AND SAFETY

            No incidents to report. 

The OUSA Health and Safety Committee held their first meeting last week. If there are issues or incidences they will report to the executive. Brett Robertson is convening this committee.

OUSA UPDATE

• Art Week went well with good attendances through the exhibition.
• 2020 budgeting ongoing and by all accounts almost complete.
• Craft Beer and Food Festival tickets sold out for Saturday within hours and the Friday have about 1500 left.  A very good event.
• Emergency Preparedness Week – 2-6 September, OUSA Student Support Centre, University of Otago and Civil Defence have been working on this.
• Student Support Centre Terms of Reference – feedback was minimal but good ideas were received just the same.

OUSA OPERATION FOX

James reported this was an outstanding and successful event.  We had 65 amazing students on board who were a great bunch.  Really lovely!

We intended to work two complete days but we were rained off early on Saturday and on Sunday the Bus drivers advised we leave a little earlier as the Haast Pass was closed with heavy snow on the Saturday.

The Department of Conservation, NZ Army, Lions club, the lovely community women at Hawea that fed us, the University for their financial support, the Social-impact studio, Unipol and OUSA are among the many who deserve a big thank you. James will send letters to them. 

Seeing the destruction has given those on the trip from OUSA a bigger drive to make OUSA more sustainable.

NZUSA CAMPAIGN MANAGER

            As attached.

            Moved from the Chair

335/19 THAT the meeting move into committee of the whole for reasons of commercial sensitivity at 5.33pm.

                                                                                                                        CARRIED U

            Moved from the Chair

336/19 THAT the meeting move out of committee of the whole at 5.40pm.

                                                                                                                        CARRIED U  

NZUSA have suggested dates for a National Day of Action, however this clashes with other national events so James will talk to them.

STUDENT GENERAL MEETING BUSINESS

            The dates and information have been passed onto Marketing and Communications.

The meeting then discussed the ideas of topics that could attract attendance to the meeting to make the meeting more interesting.

There was a long discussion about the Clubs and Societies idea and general agreement was it goes to the student body to decide if OUSA affiliated clubs and societies should have to send a representative to general meetings.

It was agreed it is good to have a diverse opinion and discussion of the executive views.

Josh left at 5.54pm

Moved from the Chair

337/19 THAT OUSA should investigate becoming a commercial supplier of cannabis if the recreational use of cannabis is legalised.

                                                                                                                        CARRIED U

            Moved from the Chair

338/19 THAT OUSA tie Affiliated Clubs and Societies receiving OUSA grants to attending OUSA General Meetings with consideration for practicality and fairness.

                                                                                                                        CARRIED U

CHIEF EXECUTIVE OFFICERS’ SECOND OPERATIONAL REPORT

            Moved from the Chair

339/19 THAT the meeting move into committee of the whole for reasons of commercial sensitivity at 5.57pm.

                                                                                                                        CARRIED U

            Moved from the Chair

340/19 THAT the meeting move out of committee of the whole at 6.15pm

                                                                                                                        CARRIED U

            Moved from the Chair

341/19 THAT the Chief Executive Officers’ confidential Second Operational Report be received.

                                                                                                                        CARRIED U

            James said Debbie should be thanked for her great work.  Well done!

 GENERAL BUSINESS

            Te Roopu Maori held their student general meeting last Friday and it went well.

            Te Roopu Maori are hosting a big event in Dunedin with a Powhiri being planned on the Union lawn.  They will send out invitations to all soon, hoping the Executive will come along to the events.

            There will be Hui in the Clubs and Societies Centre over 23 – 25 August.

Meeting closed at 6.27pm

Signed: ___________________________________                        Date: _________