Meeting Minutes
MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 28 SEPTEMBER 2020 AT 11.02AM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN
PRESENT
Jack Manning (Chair), Michaela Waite-Harvey, Josh Meikle, Francesca Dykes, Emily Coyle, Hanna Van der Giessen, Arina Aizal, Jack Saunders and Karamea Pewhairangi
IN ATTENDANCE
Donna Jones (Minute Secretary), Sinead Gill (Critic Editor) and Erin Gourley (Critic News Editor)
APOLOGIES
Georgia Mischefski-Gray and Dushanka Govender
Jack Saunders and Joshuaa Aiefosio-Pei for lateness
Moved from the Chair
400/20 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Jack Manning’s report wasn’t accepted awaiting amendments and Colleges Committee not Residential.
Moved from the Chair
401/20 THAT the minutes of the Executive meeting held on 21 September 2020 be accepted as a true and correct record with the above amendment.
CARRIED U
MINUTES FROM THE EMERGENCY MEETING
Moved from the Chair
402/20 THAT the minutes of the Emergency Executive meeting held on 25 September 2020 be accepted as a true and correct record.
CARRIED U
Jack Saunders arrived at 11.04am
Karamea arrived at 11.05am
CONSIDER MOTIONS FROM THE EMERGENCY MEETING
Moved from the Chair
403/20 THAT the resolutions from the emergency meeting held on 25 September 2020 be ratified.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
404/20 THAT Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
TE ROOPU MĀORI UPDATE
- Te Roopu Māori Gala day
- Tā Moko held at the Whare
- 12 slots filled at the Tā Moko Rūnanga
- Stories etc were learnt at Te Wānanga held along with a prize giving
- Kīwaha competition held
- Mental Health Awareness week – events held
- The SportsDday scheduled was cancelled due to bad weather
- A Hikoi was held with Kaumātua, Hata Temo
- Te Roopu Maori voting underway
- AGM was held lasting about 5 hours
Joshuaa arrived at 11.07am
EXECUTIVE THIRD QUARTER REPORTS
Moved from the Chair
405/20 THAT Josh Meikle’s third quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Jack Manning passed the Chair to Josh Meikle at 11.13am
Moved from the Chair
406/20 THAT Jack Manning’s third quarter report be accepted and his honorarium continue to be paid.
CARRIED U
Josh Meikle passed the Chair back to Jack Manning at 11.14am
Joshuaa agreed to add extra sentences per instructions from Georgia. This to be conditional on checking with Georgia.
Moved from the Chair
407/20 THAT Joshuaa Alefosio-Pei’s third quarter report be received.
CARRIED U
Moved from the Chair
408/20 THAT Michaela Waite-Harvey’s third quarter report be accepted and her honorarium continue to be paid.
CARRIED U
Karamea’s report arrived late, she explained the Te Roopu Maori internet is faulty and their emails aren’t transmitting and did send her report on 16th September.
Part 5 general section to be added.
Moved from the Chair
409/20 THAT Karamea Pewhairangi’s third quarter report be received.
CARRIED U
Hanna to send minor amendments to the Secretary.
Moved from the Chair
410/20 THAT Hanna Van der Giessen’s third quarter report be accepted and her honorarium continue to be paid.
CARRIED U
AFFILIATED CLUBS COMPLAINTS POLICY
Some of the amendments weren’t highlighted on the copy submitted to the agenda. Georgia to send highlighted copy.
Moved from the Chair
411/20 THAT the OUSA Affiliated Clubs Complaints Policy version 1 be put for notice showing all highlights.
CARRIED U
CLUB CONDUCT POLICY
Some of the amendments weren’t highlighted on the copy submitted to the agenda. Georgia to send highlighted copy.
Moved from the Chair
412/20 THAT the OUSA Clubs Conduct Policy version 1 be put for notice showing all highlights.
CARRIED U
COLLEGES COMMITTEE APPOINTMENT
Saunders/Meikle
413/20 THAT Jack Saunders Keelan McDonald, Regan Thompson-Taurima,
Ben Oxley, Sarah Brownlee, Nic Sinnott, Olivia McLennan, Jaxson Tautala-Hanita,
Rosie Darrah, Levi Ihaka, Jack Manning, and Tutawake Dickel-Smith be appointed to the Colleges Committee for 2020.
CARRIED
ACADEMIC COMMITTEE MINUTES
Coyle/Saunders
414/20 THAT the minutes of the Academic committee meeting held on 25 September 2020 be received.
CARRIED
END OF YEAR PARTY AND EXEC’ PHOTO
Reminder 4.15pm meeting at OUSA to get Executive photo taken then onto Starters Bar at 5pm for end of year party on 2 October. Smart dress please.
GENERAL BUSINESS
Moved from the Chair
415/20 THAT Sinead Gill be granted speaking rights for the duration of this meeting.
CARRIED U
Critic Awards – Awards party at Sinead’s on 2 October. All welcome.
OUSA 2021 Elections – voting now open. Please sign up to sit on the booth if you aren’t running. Results announced Thursday 1 October.
Meeting closed at 12pm
Signed: ___________________________________ Date: _________
MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 28 SEPTEMBER 2020 AT 11.02AM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN
PRESENT
Jack Manning (Chair), Michaela Waite-Harvey, Josh Meikle, Francesca Dykes, Emily Coyle, Hanna Van der Giessen, Arina Aizal, Jack Saunders and Karamea Pewhairangi
IN ATTENDANCE
Donna Jones (Minute Secretary), Sinead Gill (Critic Editor) and Erin Gourley (Critic News Editor)
APOLOGIES
Georgia Mischefski-Gray and Dushanka Govender
Jack Saunders and Joshuaa Aiefosio-Pei for lateness
Moved from the Chair
400/20 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Jack Manning’s report wasn’t accepted awaiting amendments and Colleges Committee not Residential.
Moved from the Chair
401/20 THAT the minutes of the Executive meeting held on 21 September 2020 be accepted as a true and correct record with the above amendment.
CARRIED U
MINUTES FROM THE EMERGENCY MEETING
Moved from the Chair
402/20 THAT the minutes of the Emergency Executive meeting held on 25 September 2020 be accepted as a true and correct record.
CARRIED U
Jack Saunders arrived at 11.04am
Karamea arrived at 11.05am
CONSIDER MOTIONS FROM THE EMERGENCY MEETING
Moved from the Chair
403/20 THAT the resolutions from the emergency meeting held on 25 September 2020 be ratified.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
404/20 THAT Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
TE ROOPU MĀORI UPDATE
- Te Roopu Māori Gala day
- Tā Moko held at the Whare
- 12 slots filled at the Tā Moko Rūnanga
- Stories etc were learnt at Te Wānanga held along with a prize giving
- Kīwaha competition held
- Mental Health Awareness week – events held
- The SportsDday scheduled was cancelled due to bad weather
- A Hikoi was held with Kaumātua, Hata Temo
- Te Roopu Maori voting underway
- AGM was held lasting about 5 hours
Joshuaa arrived at 11.07am
EXECUTIVE THIRD QUARTER REPORTS
Moved from the Chair
405/20 THAT Josh Meikle’s third quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Jack Manning passed the Chair to Josh Meikle at 11.13am
Moved from the Chair
406/20 THAT Jack Manning’s third quarter report be accepted and his honorarium continue to be paid.
CARRIED U
Josh Meikle passed the Chair back to Jack Manning at 11.14am
Joshuaa agreed to add extra sentences per instructions from Georgia. This to be conditional on checking with Georgia.
Moved from the Chair
407/20 THAT Joshuaa Alefosio-Pei’s third quarter report be received.
CARRIED U
Moved from the Chair
408/20 THAT Michaela Waite-Harvey’s third quarter report be accepted and her honorarium continue to be paid.
CARRIED U
Karamea’s report arrived late, she explained the Te Roopu Maori internet is faulty and their emails aren’t transmitting and did send her report on 16th September.
Part 5 general section to be added.
Moved from the Chair
409/20 THAT Karamea Pewhairangi’s third quarter report be received.
CARRIED U
Hanna to send minor amendments to the Secretary.
Moved from the Chair
410/20 THAT Hanna Van der Giessen’s third quarter report be accepted and her honorarium continue to be paid.
CARRIED U
AFFILIATED CLUBS COMPLAINTS POLICY
Some of the amendments weren’t highlighted on the copy submitted to the agenda. Georgia to send highlighted copy.
Moved from the Chair
411/20 THAT the OUSA Affiliated Clubs Complaints Policy version 1 be put for notice showing all highlights.
CARRIED U
CLUB CONDUCT POLICY
Some of the amendments weren’t highlighted on the copy submitted to the agenda. Georgia to send highlighted copy.
Moved from the Chair
412/20 THAT the OUSA Clubs Conduct Policy version 1 be put for notice showing all highlights.
CARRIED U
COLLEGES COMMITTEE APPOINTMENT
Saunders/Meikle
413/20 THAT Jack Saunders Keelan McDonald, Regan Thompson-Taurima,
Ben Oxley, Sarah Brownlee, Nic Sinnott, Olivia McLennan, Jaxson Tautala-Hanita,
Rosie Darrah, Levi Ihaka, Jack Manning, and Tutawake Dickel-Smith be appointed to the Colleges Committee for 2020.
CARRIED
ACADEMIC COMMITTEE MINUTES
Coyle/Saunders
414/20 THAT the minutes of the Academic committee meeting held on 25 September 2020 be received.
CARRIED
END OF YEAR PARTY AND EXEC’ PHOTO
Reminder 4.15pm meeting at OUSA to get Executive photo taken then onto Starters Bar at 5pm for end of year party on 2 October. Smart dress please.
GENERAL BUSINESS
Moved from the Chair
415/20 THAT Sinead Gill be granted speaking rights for the duration of this meeting.
CARRIED U
Critic Awards – Awards party at Sinead’s on 2 October. All welcome.
OUSA 2021 Elections – voting now open. Please sign up to sit on the booth if you aren’t running. Results announced Thursday 1 October.
Meeting closed at 12pm
Signed: ___________________________________ Date: _________