MINUTES OF THE STANDING COMMITTEE MEETING HELD ON WEDNESDAY 14 NOVEMBER 2018 AT 3.00PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

PRESENT

Caitlin Barlow-Groome (Chair), James Heath, Abigail Clark, Roger Yan, Umi Asaka, Dermot Frengley and Norhan El Sanjak

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Charlie O’Mannin (Critic Editor 2019) and Joel MacManus (Critic Editor)

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE

            Moved from the Chair

^sc588/18 THAT Roger Yan, Umi Asaka and Dermot Frengley be co-opted onto the Standing Committee for the duration of this meeting.

                                                                                                                                      CARRIED U

APOLOGIES

Cam Meads and Sam Smith

Moved from the Chair

^sc589/18 THAT the above apologies be accepted.

                                                                                                                          CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

^sc590/18 THAT the minutes of the executive meeting held on 7 November 2018 be accepted as a true and correct record.

                                                                                                                                      CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

^sc591/18   THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                                      CARRIED U

EXECUTIVE QUICK ROUND UP

            Norhan arrived at 3.05pm

            Moved from the Chair

^sc592/18 THAT Norhan El Sanjak be co-opted onto the Standing Committee for the duration

            of this meeting.

                                                                                                                        CARRIED U

HEALTH AND SAFETY

            Nothing to report

GRANTS MINUTES AND RECOMMENDATIONS

            Moved from the Chair

^sc593/18 THAT the minutes of the grants panel meeting held on 12 November 2018 be received and the recommendations be approved.

                                                                                                                                      CARRIED U

POLICIES FOR SETTING

            There were no submission during the notice period.

            Moved from the Chair

^sc594/18 THAT the Parents’ Room and Women’s Room Policy version 6 set.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc595/18 THAT the Club Affiliation Policy version 12 be set.

                                                                                                                          CARRIED U

GENERAL BUSINESS

            Moved from the Chair

^sc596/18 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 3.10pm

                                                                                                                                      CARRIED U

              Moved from the Chair

^sc597/18 THAT the meeting move out of Committee of the Whole at 3.12pm

                                                                                                                                      CARRIED U

Executive leaving – Abigail away Friday through to Tuesday.  James and Caitlin in Wellington from tomorrow.

Executive Fourth Quarter Reports – Due on Thursday 22 November at 1pm.

Critic Editor 2019 – congratulations to Charlie O’Mannin on his appointment as Critic Editor for next year.

Meeting closed at 3.14pm

Signed: ___________________________________                        Date: _________