MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 19 APRIL 2021 AT 8.04AM HELD IN THE OUSA MAIN OFFICE BUILDING, 640 CUMBERLAND STREET, DUNEDIN

PRESENT

Michaela Waite-Harvey (Chair), Emily Coyle, Josh Meikle, Geraldi Ryan, Mhairi Mackenzie Everitt, Jack Saunders, Michael Evans, Maya Polaschek, Karamea Pēwhairangi, Dushanka Govender and Melissa Lama (zoom)

IN ATTENDANCE

Debbie Downs (CEO), Donna Jones (Minute Secretary), Bonnie Harrison (Radio One News), Erin Gourley (Critic Editor) and Fox Meyer (Critic News Editor).

APOLOGIES

            Sophie Barham

            Emily Coyle and Karamea Pēwhairangi for lateness

            Moved from the Chair

137/21 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

138/21 THAT the minutes of the executive meeting held on 12 April 2021 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

139/21 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

HEALTH AND SAFETY

            There was a rumour of a swollen ankle incident but a report hasn’t been received.

OUSA UPDATE

Hyde Street Party – went well with less crowding, many people trying to jump fences to gain entry.

Karamea arrived at 8.07am

Moved from the Chair

140/21 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 8.07am.

                                                                                                                        CARRIED U

            Moved from the Chair

141/21 THAT the meeting move out of confidential committee at 8.09am.

                                                                                                                        CARRIED U

            Student Support Centre – many students through the doors for assistance.

            Capping Show – preparations underway.

            Auditors - leave this week or may have completed their audit already.

TE ROOPU MĀORI UPDATE

Kura reo Te Waipounamu classes – 10 students were sent to this advanced level of te reo speaking.  An excellent opportunity.

A big week coming up for Te Roopu Māori.

NZUSA UPDATE

The national executive visited Otago last week.  There was a four hour meeting with a power point demonstration.  There are constitutional changes coming up.

Michaela booked to attend the national executive meeting in Wellington next month.

OTAGO UNIVERSITY PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

            Relay for Life campaign – all working together on this.

            Polynesian Panthers Party, a social justice movement - visiting Te Tumu.

Homework Club for school students – this is to assist school student’s transition into University.  There are 38 students signed up.

Sisters United – this is a foundation set up by Parris Goebel and her sisters to help the lives of young Pasifika and Māori young women. Melissa is working with Parris and local High School girls.

SUBMISSIONS COMMITTEE APPOINTMENTS

            Mackenzie Everitt/Polaschek

142/21 THAT Darrelle Ryan and Thomas Milne be appointed to the Submissions Committee for 2021.

                                                                                                                        CARRIED

SUBMISSIONS COMMITTEE MINUTES

            Mackenzie Everitt/Polaschek

143/21 THAT the minutes from the Submissions Committee meeting held on 30 March 2021 be received.

                                                                                                                        CARRIED

ACADEMIC COMMITTEE MINUTES

            Evans/Saunders

144/21 THAT the minutes of the Academic Committee meeting held on 29 March 2021 be received.

                                                                                                            CARRIED

CHARITY FOR 2021

There had been some suggestions put forward but the Kura Kai was favoured.  Kura Kai is a charitable trust set up by Makaia Carr to help families in need. They set up freezers in NZ secondary schools to provide support with kai for communities and whanau.

They are presently getting ready to set up in Kavanagh College, Kings and Queens High Schools in Dunedin. 

It was suggested the Executive could volunteer in the Kura Kai kitchen as part of their volunteer hours.

            Lama/Ryan

145/21 THAT Kura Kai NZ be the OUSA Charity for 2021.

                                                                                                                        CARRIED

ANZAC SERVICES

A reminder that all to be present at our service outside the Staff Club by 1.30pm on Sunday and Michaela would like people to attend the Dawn Parade at the Cenotaph in the morning please.

Moved from the Chair

146/21 THAT OUSA purchase to wreaths at the cost of $120 each to be placed at the services.

                                                                                                                        CARRIED U

STUDENT GENERAL MEETING

The Secretary notified the meeting she has appointed George Sabonadiere as the Chairperson for any up and coming Student General Meetings this year.

All to assist with getting a good attendance at the next SGM on 21 April 2021 at noon in the MCR.

AFFILIATED CLUBS COMPLAINTS AND SEXUAL MISCONDUCT POLICY RECOMMENDATION

            Memo’ sent to the Executive for consultation.

            Moved from the Chair

147/21 THAT the meeting move into confidential committee for reasons of confidentiality at 8.25am.

                                                                                                                        CARRIED U

Moved from the Chair

148/21 THAT the meeting move out of Strict Committee at 8.29am.

                                                                                                                        CARRIED U

            Moved from the Chair

149/21 THAT OUSA indefinitely suspend a member from an OUSA affiliated club as stated in the memorandum from the Chief Executive Officer.

                                                                                                                        CARRIED U

STUDENTS FOR SENSIBLE DRUGS AFFILIATION

            Updated club constitution has been circulated.

            Govender/Saunders

150/21 THAT the Students for Sensible Drug Policy Dunedin be affiliated to OUS for 2021.

                                                                                                                        CARRIED

CHIEF EXECUTIVE OFFICER’S KPI’S FOR 2021

            As circulated by the Executive.

            Meikle/Evans

151/21 THAT the OUSA Chief Executive Officers’ (CEO) Key Performance Indicators (KPI) for 2021 be accepted and approved.

                                                                                                                        CARRIED

GENERAL BUSINESS

Relay for Life BBQ fundraiser – the Executive took turns at cooking and selling sausages outside Bunnings.  They raised $607.80.  Well done!

The OUSA team needs people to sign up to carry the baton at the Event.  See Team Captain Michaela to sign up and please donate as we are nearly at $1600 raised.

Submissions – Mhairi has many on the go and hopes everyone will give feedback when she sends them through.

DCC plan – it is our future so please give comments and sign up.

Meeting closed at 8.36am

Signed: ___________________________________                        Date: _________