MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 24 MAY 2021 AT 8.03AM HELD IN THE OUSA MAIN OFFICE BUILDING, 640 CUMBERLAND STREET, DUNEDIN

PRESENT

Michaela Waite-Harvey (Chair), Emily Coyle, Josh Meikle, Sophie Barham, Dushanka Govender, Mhairi Mackenzie Everett, Jack Saunders, Karamea Pēwharianga, Melissa Lama (zoom) and Michael Evans.

IN ATTENDANCE

Donna Jones (Minute Secretary), Debbie Downs (Chief Executive Officer), Bonnie Harrison (Radio One News) and Erin Gourley (Critic Editor).

APOLOGIES

            Maya Polaschek and Geraldi Ryan

            Moved from the Chair

203/21 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETINGs

            Moved from the Chair

204/21 THAT the minutes from the Executive meeting held on 17 May 2021 be accepted as a true and correct record.

                                                                                                                        CARRIED U

            Moved from the Chair

205/21 THAT the minutes from the Emergency Executive meeting held on 20 May 2021 be accepted as a true and correct record.

                                                                                                                        CARRIED U

RATIFY EMERGENCY MEETING MOTIONS

            Moved from the Chair

206/21 THAT the motions from the Emergency Executive meeting held on 20 May 2021 be ratified.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

207/21 THAT Donna Jones and Debbie Downs be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

HEALTH AND SAFETY

            No accidents or incidents to report.

OUSA UPDATE

• A successful Capping Show wrapping up. Attendance has been dropping over the latter years and this year continued with the same trend.  Will be looked at.
• Clubs and Societies going well
• The OUSA Lift is nearing completion with the Elevator now being installed.
• Tertiary Open Day today in the Link with entire OUSA departments setting up in the MCR.

TE ROOPU MĀORI UPDATE

• BBQ with OUPISA at the Te Roopu Maori (TRM) whare,
  Saturday 12-3pm.  All Executive welcome.
• A workshop being held with Te Pararē National Executive, encouraging students. Critic indicated they may attend.
• Study Retreat
• Radio One Music Month – Te Roopu Māori on air and also a Kapa Haka performance in the media foyer this Thursday at 4.30pm. 

OTAGO UNIVERSITY PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

• Community visits – spoken word on Covid performing showcase
• Language week prep
• Looking forward to BBQ with TRM Saturday
• Conference prep

NZUSA UPDATE

NZUSA – the National Coordinator has resigned if anyone is interested in applying.  A SGM is being called.

FORUM FOR REFERENDUM

            Moved from the Chair

208/21 THAT a forum will be called on 26 May 2021 at 2pm in the Otago Room of the Clubs and Societies Centre to invite discussions on the questions in the Referendum being held 1-3 June 2021.

                                                                                                                        CARRIED U

ORC REGIONAL PUBLIC TRANSPORT PLAN SUBMISSION

As attached. Mhairi noting the changes to the original document have been highlighted after Executive consultation.

Mackenzie Everett/Govender

209/21 THAT the OUSA submission on the Otago Regional Council Regional Public Transport Plant (RPTP) be accepted and submitted.

                                                                                                                        CARRIED

AFFILIATION

Sports and Exercise Science affiliation – the changes have not been highlighted, the executive numbers state 18 people and their constitution states 15 people. There are other minor changes to be made.  For consistency going forward we would like this to be resubmitted with these changes and it will be considered at another meeting.

OUSA ADVISORY BOARD CHARTER AND TERMS OF REFERENCE

            As emailed.

            Moved from the Chair

210/21 THAT the OUSA Advisory Board Charter be approved and adopted.

                                                                                                                        CARRIED U

            Moved from the Chair

211/21 THAT the OUSA Advisory Board Terms of Reference be approved and adopted.

                                                                                                                        CARRIED U

COLLEGES COMMITTEE MINUTES

            Saunders/Coyle

212/21 THAT the minutes of the Colleges Committee meeting held on 14 May 2021 be received.

                                                                                                                        CARRIED

FINANCE, EXPENDITURE AND STRATEGY COMMITTEE MINUTES

            Meikle/Coyle

213/21 THAT the minutes of the Finance, Expenditure and Strategy committee meeting held on 16 April 2021 be received.

                                                                                                                        CARRIED

GENERAL BUSINESS

Tertiary Open Day – 24 May 2021. All to try and get along to the MCR today to help out.  Emily has sent out info.  You will be rostered to help on the BBQ.

Meeting closed at 8.25am

Signed: ___________________________________                        Date: _________