MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD ON MONDAY 27 SEPTEMBER 2021 AT 11.01AM HELD VIA ZOOM.

PRESENT

Michaela Waite-Harvey (Chair), Josh Meikle, Michael Evans, Maya Polaschek, Dushanka Govender, Geraldi Ryan, Sophie Barham, Jack Saunders, Mhairi Mackenzie-Everitt and Melissa Lama.

IN ATTENDANCE

Donna Jones (Minute Secretary), Debbie Downs (Chief Executive Officer) and Erin Gourley (Critic Editor).

SPEAKING RIGHTS

            Moved from the Chair

^sc364/21 THAT Donna Jones and Debbie Downs be granted speaking rights for the duration of this meeting.

                                                                                                                          CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Best and Worst Flat judges should read –

Mayor Aaron Hawkins, Michaela Waite-Harvey, Jack Saunders, Michael Evans, Rachel Brooking, Helen Nicholson, Erin Gourley

            Moved from the Chair

^sc365/21 THAT the minutes of the standing committee meeting of the executive held on 20 September 2021 be accepted as a true and correct record with the above amendments and additions.

                                                                                                                          CARRIED U

HEALTH AND SAFETY

            Nothing to report.

OUSA UPDATE

Beerfest – owing to Covid 19 this event will now be held December 4 & 5.  We are reasonably confident that refunds can be managed because of the change.

Budget 2022 – this has now been finalised.

Covid 19 level 2 – good compliance remains.

Staff collective wage bargaining – the Tertiary Education Union (TEU) has finally been in touch so negotiations will commence as soon as possible.

OTAGO UNIVERSITY PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

AGM – this was held yesterday with a good turnout.  The 2022 OUPISA Executive were elected as follows:

President: Elisepa Taukolo

Vice President: Tonga Nau

Treasurer: Melania Napa'a

Secretary: Salome Tuineau

PR Officer: Susana Jones

Executive Coordinator: Matthew Manukuo

OUSA wishes to congratulate them for joining OUPISA.

Sophie left at 11.07am

NZUSA UPDATES

            Congress dates are 19-21 November, SJS national meeting 18 November.

            National Council meeting schedules via zoom on 8 October.

BUDGET 2022

As attached. This has been worked on through FESC and explanatory document being finalised.  Debbie was thanked for her work and the lesser deficit. All departments were praised for their effort in the reductions in their areas. Thank you!

Meikle/Evans

^sc366/21 THAT the OUSA Budget for 2022 attached be noted.

                                                                                                                                      CARRIED

FINAL REFERENDUM QUESTIONS

As attached.  These have been out for notice, been to the Mediator.  The pros and cons are being looked over by the wider executive and nearly finalised.

            Meikle/Evans

^sc367/21 THAT the attached Referendum questions for the referendum being held 5-7 October 2021 be noted.

                                                                                                                                      CARRIED

AFFILIATIONS – OTAGO POLYTECHNIC AND OUPI COMMERCE STUDENTS ASSN

              Both deferred to the next meeting as awaiting more information.

EXECUTIVE THIRD QUARTER REPORT

            Moved from the Chair

^sc368/21 THAT Melissa Lama’s third quarter report be received, and she be paid her honorarium in the next OUSA payroll cycle.

                                                                                                                          CARRIED U

MEMORANDUM OF UNDERSTANDING OUSA/OUPISA

            As attached.

            Melissa noted this was appreciated by the OUPISA and they gave thanks OUSA.

            Moved from the Chair

^sc369/21 THAT the OUSA common seal be affixed to the Memorandum of Understanding between the Otago University Pacific Island Association (OUPISA) and Otago University Students’ Association (OUSA).

                                                                                                              CARRIED U

GENERAL BUSINESS

Mental Health Awareness Week – Maya has set up two whiteboards in the Link and invites the executive and other students to write a wellness message on th post it notes provided and display on the boards.

Generation Vote Otago affiliation to national body – As per email received.

Govender/Meikle

^sc370/21 THAT OUSA consents to Generation Vote Otago affiliating with the Generation Vote National Organisation.

                                                                                                                          CARRIED

DELEGATION OF STANDING COMMITTEE POWERS

            Moved from the Chair

^sc371/21THAT the powers of the Standing Committee be delegated back to the Executive henceforth.

                                                                                                                             CARRIED

Meeting closed at 11.22am

Signed: ___________________________________                        Date: _________