Location: OUSA Main Office | 640 Cumberland Street

Employment and hours: Permanent Monday – Friday |30 hours per week

Remuneration: Low-Mid Scale E on OUSA Salary Scales

 

OUSA is a not-for-profit organisation that has been proudly serving the students of the University of Otago for over 130 years. We are a passionate group of people providing services to the students while ensuring they have the best experience possible while studying here.

 

Due to an exciting new opportunity, we are now seeking an experienced Executive Assistant who will proactively provide high-level support to the CEO of OUSA and OUSA Holdings Board and its subsidiaries. As a crucial work partnership with the CEO, this role holds a significant level of trust and responsibility as it directly contributes to the services and support provided by OUSA for our students.

Key responsibilities include:

• Managing all levels of administrative tasks for the CEO

• Contribute and assist with ongoing projects, including drafting and preparing high-level documentation

• Communicate internally and externally on the CEO’s behalf

• Pre-empting CEO needs and ensuring all tasks are completed to a high standard

• Minute taking and preparation of agendas for board meetings

• Manage and maintain all board documents as required by the CEO and Board chair

• Coordinate meetings, including venue and date bookings

• Proficient use of Board Pro (or similar) for taking and finalising minutes

 

• Exceptional communication and time management skills

• At least 3 years’ experience in an administrative support role

• High level of organisation and proactive with workflow

• Ability to create documents to a high standard and work effectively with limited guidance

What we offer:

• Five weeks annual leave, long service leave

• Well-being provisions, support and job stability

• Annual performance increases

• Flexible hours