MINUTES OF THE EXECUTIVE EMERGENCY COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN ON TUESDAY 23 JULY 2024 AT 4.02PM

PRESENT

Keegan Wells (Chair), Tara Shepherd, Emma Jackson, Ibuki Nishida, Hanna Friedlander, Liam White and Stella Lynch.

IN ATTENDANCE

Donna Jones (Minute Secretary), Nina Brown (Critic Editor) and Sam Smith-Soppet (Critic Volunteer Reporter)

APOLOGIES

            Emily Williams, Stella McCurdy and Telekalafi Likiliki

            Moved from the Chair

262/24 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

263/24 THAT the minutes of the executive meeting held on 15 July 2024 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

264/24 THAT Donna Jones and Nina Brown be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

EXECUTIVE SECOND QUARTER REPORT

            Ibuki left at 4.04pm and returned at 4.05pm

            Moved from the Chair

265/24 THAT Ibuki Nishida’s second quarter report be accepted and he continue to be paid his honorarium.

                                                                                                                        CARRIED U

EXECUTIVE REMUNERATION INCREASE PROPOSAL

The executive honorarium remuneration undergoes a review every three years.  The last adjustment was made in 2021.

The rationale is that an increase will reduce the financial pressure on Executive members and furthermore, the increase will reflect ever increasing living costs Keegan said.

As attached this proposal went through a FESC meeting this morning.  There is a requirement that a decision be made this week as the budget setting process closes this week with the Accounts department and then this will need to go to the student body for approval as part of the OUSA 2025 budget.

Current Remuneration:

Proposed Remuneration

            Moved from the Chair

266/24 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 4.12pm.

                                                                                                                        CARRIED U

            Moved from the Chair

267/24 THAT the meeting move out of confidential committee at 4.17pm.

                                                                                                                        CARRIED U

            The Executive agreed we want to be transparent and there is a need to show the student body we are accountable, representing, advocating and supporting them.  An

increase could also attract more students to run for the positions in future realising it is a privilege to be in this role but justify being paid adequately.

            It was agreed that some may wish to vote for mixed High, Low and Medium figures instead of the amounts suggested.

            It was stressed at this point that there must be very good handover documents for the incoming Executive members to enable them to carry out their duties knowing what is expected of them.

            Moved from the Chair

268/24 THAT the OUSA Executive remuneration be set at the proposed rates below effective 1 January 2025.

                                                                                                                        CARRIED U

SUBMISSIONS UPDATE

Liam is busy working on the three submissions and will email them to the Executive for approval once he is finished as they are due soon.

            Moved from the Chair

269/24 THAT the "Overseas Investment (Build-to-rent and Similar Rental Developments) Amendment Bill" and

"Climate Change Response (Emissions Trading Scheme Agricultural Obligations) Amendment Bill" and

"Submission to the Ministry of Education on Fee Regulation Settings for Tertiary Education Providers in 2025" be submitted after email approval from the Executive.

                                                                                                            CARRIED U

GENERAL BUSINESS

Critic Executive column – who would like to submit this week.  Hanna offered and was reminded it was due by noon on Thursday please.

Executive meeting – no Executive meeting on 25 July as Keegan and Emily at the National Conference in Christchurch. Next meeting 1 August.

Meeting closed at 5.15pm

Signed: ___________________________________                        Date: _________