Meeting highlights
MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA CLUBS AND SOCIETIES CENTRE BUILDING, ALBANY STREET, DUNEDIN ON 2 JUNE 2016 AT 9.08AM
PRESENT
Laura Harris (Chair), Alexia Cochrane, Bryn Jenkins, Jesse Hall, William Guy, Rob Pomare, Bayden Harris and Mariana Te Pou
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Esther Maihi (Minute Secretary)
APOLOGIES
Jarred Griffiths
Rachel Goh and Sean Gamble for lateness
Moved from the Chair
193/16 THAT the above apologies be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
194/16 THAT Debbie Downs and Esther Maihi be granted speaking rights for the duration of this meeting.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
195/16 THAT the minutes of the 23rd May 2016 be accepted as a true and correct record.
HEALTH SCIENCE FIRST YEAR LETTER
Alexia spoke to Hilla – President of Otago University Medical Students’ Association. She outlined why the terms of reference are as they are and offered the student signatories of the letter to decide between themselves a person to have as their representative on the education committee as a resolution to the letter.
MOU’S – SAT and OUMSA
Moved from the Chair
196/16 THAT OUSA accept the Memorandum OU’s with Otago University Medical Students’ Association.
CARRIED U
Moved from the Chair
197/16 THAT OUSA accept the MOUS’s with Wellington Medical Students Association.
CARRIED U
Moved from the Chair
198/16 THAT OUSA accept the MOU’s with Christchurch Medical Students Association.
CARRIED U
Moved from the Chair
199/16 THAT OUSA accept the MOU’s with Otago College of Education Southland Campus Students Association with the stipulations for return of funds and regular reporting.
CARRIED U
DIVESTMENT ISSUE
Moved from the Chair
200/16 THAT the letter written from the Executive be sent to the Students For Environmental Action Group in response to their initial correspondence. CARRIED U
EDUCATION COMMITTEE MINUTES
Cochrane/Hall
201/16 THAT the minutes of the Education Committee meeting held on 3rd May 2016 be received.
CARRIED
FINANCE AND EXPENDITURE COMMITTEE MINUTES
Moved from the Chair
202/16 THAT the minutes of the Finance and Expenditure meeting held on 10th May 2016 be received. CARRIED U
POLICY COMMITTEE MINUTES
Deferred to next meeting.
GRANTS MINUTES AND RECOMMENDATIONS
Guy/Hall
203/16 THAT the grants minutes are received with the amendment that William Guy abstained from the second grant request for pharmacy student funding due to a conflict of interest and with the further amendment that the first grant request was actually for $1000.00 rather than $100.00 as first stated.
CARRIED
RETURNING OFFICERS REPORT
Deferred to next meeting.
AUTISM CAMPAIGN FUNDING REQUEST
Moved from the Chair
204/16 THAT the Executive donate $250.00 towards the Otago Annual Special Needs Bowling Party.
CARRIED U
Sean Gamble arrived at 9:26am
UNIVERSITY BOOK SHOP DIRECTORSHIPS
Moved from the Chair
205/16 THAT motion 443/14 be amended to read: THAT Stuart Heal be re-appointed as a Director of the University Book Shop (Otago) Limited until 31 March 2018.
CARRIED U
Moved from the Chair
206/16 THAT John Scandrett be re-appointed as a Director of the University Book Shop (Otago) Limited until 31 March 2019.
CARRIED U
Moved from the Chair
207/16 THAT Motion 39/13 be amended to read: THAT Rachel Brooking be re-appointed as a Director of the University Book Shop (Otago) Limited until 31 March 2020.
CARRIED U
FINANCE OFFICER’S MONTHLY REPORT
Moved from the Chair
208/16 THAT the Finance Officer’s report for May 2016 be received.
CARRIED U
Rachel arrived at 9:33am
YACHT CLUB BUILDING
Moved from the Chair
209/16 THAT the meeting move into Committee of the whole for reasons of commercial sensitivity.
CARRIED U
Moved from the Chair
210/16 THAT the meeting move out of the Committee of the whole.
CARRIED U
Harris/Goh
211/16 THAT the OUSA Executive will proceed with the sale of the OUSA Yacht Club
CARRIED
Goh/Te Pou
212/16 THAT the OUSA Executive accept the tender from the Owheo Paddling Centre
CARRIED
GENERAL BUSINESS
24 Hour Study Centre
The 24 hour Study Centre was a success. It was very well utilised by students with a high attendance recorded. The first night saw a count of 77 students at midnight, and reports from nightshift staff show that students were being quiet, respectful and studious. It has received positive feedback from students on social media platforms.
Colleges Cuddle Fix
Bayden reported positive feedback from the Cuddle Fix in Colleges initiative, in which puppies and kittens are booked in to participating colleges to help relieve exam stress. At the time of this meeting, 360 students had signed up to Colleges Cuddle Fix to date.
Next meeting date Monday 13th June.
Meeting closed at 9:45am