Meeting Minutes
MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON WEDNESDAY 28 SEPTEMBER 2022 IN THE OUSA BULL-PEN AND VIA ZOOM AT 2.01PM
PRESENT
Melissa Lama (Chair), Maya Polaschek, Emily Fau-Goodwin, Elisepa Taukolo, Tulsi Raman, Caitlin Hancy, Lily Marsh, Sean Teow, Ravneel Chand, Jade Mills and Patrice Le Sueur
IN ATTENDANCE
Debbie Downs (Chief Executive Officer) and Donna Jones (Minute Secretary)
APOLOGIES
Jade Mills and Te Āwhina Pounamu-Waikaramihi
Ravneel Chand, Elisepa Taukolo for leaving early
Patrice Le Sueur for lateness
Moved from the Chair
275/22 THAT the above apologies be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
276/22 THAT Donna Jones and Debbie Downs be granted speaking rights for the duration of this meeting.
CARRIED U
Sean arrived at 2.03pm
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
277/22 THAT the minutes of the executive meeting held on 14 September 2022 be accepted as a true and correct record.
CARRIED U
MINUTES OF THE PREVIOUS EMERGENCY EXECUTIVE MEETING
Moved from the Chair
278/22 THAT the minutes of the emergency executive meeting held on 19 September 2022 be accepted as a true and correct record.
CARRIED U
RATIFY MOTIONS FROM THE EMERGENCY MEETING
Moved from the Chair
279/22 THAT the motions from the emergency executive meeting held on 19 September 2022 be ratified.
CARRIED U
It was agreed to alter the order of business as people have other commitments.
EXECUTIVE THIRD QUARTER REPORTS
Moved from the Chair
280/22 THAT Elisepa Taukolo’s third quarter report be received and she be paid her honorarium.
CARRIED U
Moved from the Chair
281/22 THAT Jade Mills third quarter be received and she be paid her honorarium.
CARRIED U
Moved from the Chair
282/22 THAT Ravneel Chands’ third quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Patrice arrived at 2.10pm
Moved from the Chair
283/22 THAT Emily Fau-Goodwin’s third quarter report be accepted and she continue to be paid her honorarium.
CARRIED U
Moved from the Chair
284/22 THAT Tulsi Raman’s third quarter report be accepted and she continue to be paid her honorarium.
CARRIED U
Moved from the Chair
285/22 THAT Lily Marsh’s third quarter report be accepted and she continue to be paid her honorarium.
CARRIED U
Moved from the Chair
286/22 THAT Caitlin Hancy’s third quarter report be accepted and she continue to be paid her honorarium.
CARRIED U
Moved from the Chair
287/22 THAT Sean Teow’s third quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Moved from the Chair
288/22 THAT Patrice Le Sueur’s third quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Moved from the Chair
289/22 THAT Maya Polaschek’s third quarter report be accepted and she continue to be paid her honorarium.
CARRIED U
Moved from the Chair
290/22 THAT Maya Polaschek assume the chair at 2.28pm
CARRIED U
Moved from the Chair
291/22 THAT Melissa Lama’s third quarter report be accepted and she continue to be paid her honorarium.
CARRIED U
Moved from the Chair
292/22 THAT Melissa Lama resumes the chair at 2.30pm.
CARRIED U
Te Āwhina-Pounamu-Waikaramihi is out of New Zealand so her report be will heard at the next meeting.
UNIVERSITY OTAGO PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE
- Mental Health Week
- Moana Nui Festival
- Planning their AGM
- Working on establishing a Tuvalu Students’ Association
Caitlin left at 2.31pm
NZUSA UPDATES
NZUSA have been looking for someone to host the annual summit. They have no funding to hold the council meeting.
Caitlin returned at 2.35pm
POLICIES FOR SETTING
The two policies have been out for notice and received no submissions.
Polaschek/Fau-Goodwin
293/22 THAT the Affiliated Clubs and Societies Sexual Misconduct Policy version 4 be set.
CARRIED
Polaschek/Taukolo
294/22 THAT the OUSA Affiliated Clubs and Societies Resolution (and complaints) Policy version 1 be set.
CARRIED
GRANTS ROUND 6 MINUTES AND RECOMMENDATIONS
Raman/Marsh
295/22 THAT the minutes of the OUSA grants committee round 6 meeting held on 14 September 2022 be received and the recommendations be approved.
CARRIED
FINAL WORDING OF REFERENDUM
These questions have been to the Mediator and the pros and cons are now being written and will be sent to the Executive for consultation.
Polaschek/Le Sueur
296/22 THAT following questions be put to the referendum being held on 10-12 October 2022.
- Should the proposed Otago University Students’ Association (OUSA) budget for 2023 be recommended in its entirety to the student body?
- Should the OUSA Secretary, Donna Jones, be re-appointed for a fixed term of four (4) years?
- Should OUSA express an opinion of no confidence in Chris Hipkins as Minister of Education due to the Government's failure to fulfil its 2017 promise to restore postgraduate access to Student Allowances?
- Should OUSA support efforts to break-up New Zealand's supermarket duopoly?
- Subject to time off for study commitments or health reasons, should all OUSA Executive members be regularly available to students at the OUSA office?
- Should PricewaterhouseCoopers be appointed as the 2023 auditors for OUSA?
CARRIED
OUSA UPDATE
- Lots of recruitment happening at present. A few staff have resigned, and we have been received good numbers to interview.
- Uni Lounge – there is an idea being mooted about turning the café area into a Uni lounge for students. more later.
- CEO on two days leave Thursday and Friday.
- The UBS/Advisory Board/OUSA Lawyers have been in consultation about what form the companies should take with new holdings.
GENERAL BUSINESS
Otago Polytechnic name change -
The Otago Polytechnic is to become part of Te Pūkenga – New Zealand Institute of Skills and Technology on 1 November 2022. This will involve OUSA changing the name on our forms, policies and signage. Maya going to investigate what this will need.
Ravneel and Emily left at 2.44pm
OUSA Elections –
The final day of voting is today and thus far there have been 1785 votes cast.
Cultural Festival –
Sean said thank you for the attendance at the Cultural festival to those who attended. It was a good event.
OUSA/University of Otago Blues and Golds function –
This is being held this evening in the School of Business atrium at 5.30pm. Melissa is the MC.
Elisepa left at 2.49pm
Meeting closed at 2.50pm
Signed: ___________________________________ Date: _________