MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN ON TUESDAY 26 MARCH 2024 AT 3.30PM

PRESENT

Keegan Wells (Chair), Emily Williams, Emma Jackson, Stella Lynch, Abby Clayton, Tara Shepherd, Ibuki Nishida, Liam White, Gemella Reynolds-Hatem, Telekalafi (Tele) Likiliki and Hanna Friedlander

IN ATTENDANCE

Donna Jones (Minute Secretary), Debbie Downs (Chief Executive Officer), Nina Brown (Critic Editor) and Rebecca Thorby (UniQ)

APOLOGIES

            Stella McCurdy

121/24 THAT the above apology be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

122/24 THAT the minutes of the executive meeting held on 19 March 2024 be accepted as a true and correct record.

                                                                                                                        CARRIED U

MATTERS ARISING

            All Executive first quarter reports are on the OUSA website now.

            Hanna in at 3.33pm

SPEAKING RIGHTS

            Moved from the Chair

123/24 THAT Debbie Downs, Donna Jones and Nina Brown be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

NZUSA UPDATE

Keegan wanted to give the executive a general overview of what NZUSA stands for, explaining it was a national body and had been operating for a long time.  Unfortunately, it is going through troubled times currently.  The President and Vice President of NZUSA who advocate for all member associations resigned recently so it is in a caretaker position.

OUSA pays $45,000 per annum to NZUSA. OUSA is communicating with other student associations to try and get some resolve.  There will be further updates as we know what is happening.

OUSA UPDATES

Debbie attended a two hui in the city about harm minimisation for the city.  Police, University of Otago staff, City Councillors, the Students for Sensible Drug Policy group - SSDP and other organisations were in attendance.  She found it most helpful.

OUSA Holdings held a meeting last week and a report will come from FESC.

Student Support Centre – they have had higher attendances this year so far especially with tenancy issues.  RU Ok provided assistance at the Baseline concert.

Debbie on leave next Wednesday.

TE RŌPŪ MĀORI UPDATE

            Te Kapa Hapa performance – 5-7.30pm

            Te Reo classes coming soon and open to all.

A Treasurer has been appointed and another person to assist the Tumuaki to help with the workload.

Sports events happening.  SGM being held soon and the Te Mana Akonga SGM being held.

A spring clean of the Te Rōpū Māori whare being held and exec’ welcome to help.

And much - much more.  Gemella very busy with many different things on the go.
 

UNIVERSITY OTAGO PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

            Different association SGM’s continue.

            Sausage sizzle, and social held. Fundraiser held.

            Leadership weekend being planned.

            Sports day at Unipol.

            2 positions to be filled.

            Moana Nui Festival at Forsyth Barr stadium held on Sunday was a big success.

            Tele’ also very busy and hopes the two positions vacant will be filled soon.

FIRST QUARTER REPORT

            Gemella left at 3.51pm and returned at 3.52pm

            Moved from the Chair

124/24 THAT Gemella Reynolds-Hatem’s first quarter report be received and she be paid her honorarium.

                                                                                                                        CARRIED U

STUDENT NUMBERS FOR THE FIRST SEMESTER

            For noting are the student numbers for the first semester to ascertain quorum.

CAPPING CHARITY FOR 2024

The list of former charities chosen has been circulated and the executive will now choose a charity for this year to give proceeds from lost property sales and donations to.  Ideas to Keegan please.  

LIBRARY SERVICES COMMITTEE

Feedback sought from a previous meeting about some of the resources being cut from the Uni libraries. Please get ideas to Hanna.

ANZAC DAY PLANNING

It was emphasised that this event requires executive people to attend to help.  It is an executive initiative, and it is good for us to front it. It is a well attended event with people from all over the city in attendance. -  25 April starting at 1pm outside the Staff Club or in the MCR if wet.

MEMORANDUM OF UNDERSTANDING – SOCIETY FOR POSTGRADS/OUSA

            Moved from the Chair

125/24 THAT the Common Seal be affixed to the Memorandum of Understanding between the Otago University Students’ Association OUSA and the Society of Postgrad Students SPS.
                                                                                                            CARRIED U

 GENERAL BUSINESS

Pink Ribbon Day – Stand up against bullying and violence.  17 May 2024.  The executive should get involved.

Whaikaha - Ministry of Disabled People – it is being proposed that cuts to Enabling Good Lives (EGL) services are being considered.

Drop-in Sessions – starting after mid term break each Tuesday in the Link.  Emily will send out a form for the executive to sign up to help.

Advisory Board session – please let Keegan know what you would like at the next session.

Goal Setting Hui – 16 April 4.30pm in the Bullpen immediately after Executive meeting.

Brand identity – Hone and his team wish to attend an Executive meeting to give a presentation.

Tertiary Open Day – the executive would like to help out with the BBQ and be on a stall or mingle to talk to prospective Uni students.

Meeting closed 4.20pm

Signed: ___________________________________                      Date: _________