MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 29 APRIL 2019 AT 9PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

PRESENT

James Heath (Chair), Bonnie Harrison, Porourangi Templeton-Reedy, William Dreyer, Kerrin Scanlon-Robertson, Jack Manning, Georgia Mischefski-Gray, Sabrina Alhady, Taylor Terekia, Josh Smith and Dermot Frengley.

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Charlie Hilton (Critic Editor) and Sinead Gill (Critic Reporter)

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Georgia spelt incorrectly

            Moved from the Chair

154/19 THAT the minutes of the executive meeting held on 15 April 2019 be accepted as a true and correct record with the above amendment.

                                                                                                            CARRIED U

APOLOGIES

            Dermot for lateness

            Sabrina and Porourangi for leaving early.

            Moved from the Chair

155/19 THAT the above apologies be accepted.

                                                                                                            CARRIED U

HEALTH AND SAFETY

Debbie reported that the lift installation proposed for the OUSA building has been delayed as it has been revealed that there is a need for earthquake strengthening to be done and this is a priority. 

There was a woman at the ANZAC service who had a severe asthma attack from the canon and was taken to hospital.  Campus watch and a staff member assisted her.

No incidents at OUSA to report.

Dermot arrived at 9.08pm

OUSA UPDATES

            Debbie has been on leave so no updates to report this meeting.

CAREERS DEVELOPMENT BUSINESS EMAILS

The Executive were to come back with their views.  The Careers Development have since put a notice in the subject line that these are ‘sponsored emails’ and have changed the wording on the subject line of these emails.

The Exec decided that, though there were some intellectual merits behind what the student was saying, the net positives outweighed the net negatives and that these emails were overall good for students. There were some questions around the vetting process (what the Careers Hub could do to check whether or not these employers were good for students), funding (how much was this bringing in etc.), and some interest in making the opt-out more obvious (potentially through a more obvious initial email).

James to have a conversation with the Manager of the Careers Development Office and report back. 

FINANCIAL AUDITED STATEMENTS FOR 2018

As attached. These are a requirement of our audit process and to check we are following correct accounting practices.  Debbie emphasised the Auditors are not looking for fraud necessarily, however they do keep a check on overall processes.

Moved from the Chair

156/19 THAT the OUSA Annual Audited Financial Statements for the year ending 31 December 2018 be received and accepted and presented to the student body.

                                                                                                                        CARRIED U

STUDENT GENERAL MEETING

Sadly once again it took a lot of persuasion to get our members to attend for the meeting to reach quorum. There needs to be a review on how we can encourage people to attend.  Make the meeting more inviting!  William Dreyer is very keen to set up a SGM working committee. Bless you William!

All motions passed and the constitutional changes have been registered with the Companies Office.  There is an updated copy of the Constitution on the website.

The Pacific Island Students’ Association President MaryJane Kivalu is to be contacted to join the Executive and attend the next meeting.

ANZAC DAY

Once again this event was excellent and very well attended.  There were many comments from people and some war veterans saying it is a pleasure to attend this particular event has it is run by students and especially nice having kapa haka and other performances.

Thank you to those who spoke and helped out.

REFERENDUM FORUM

There is a requirement to have a forum to discuss any questions that are presented for the Referendum. 

There needs to be an explanation for a question submitted. 

Moved from the Chair

157/19 THAT Charlie Hilton be granted speaking rights for the duration of this meeting.

                                                                                                            CARRIED U

Charlie remarked how Critic invites students to submit questions, this was popular last year.  However, some of these questions were disallowed by the Mediator.

Moved from the Chair

158/19 THAT a Forum to discuss Referendum questions be held on 28-30 May 2019 at 12:00pm in the Main Common Room.

                                                                                                                        CARRIED U

EDUCATION COMMITTEE MINUTES

            Dreyer/Manning

159/19 THAT the minutes of the Education Committee meeting held on 12 April 2019 be received.

                                                                                                                        CARRIED

AFFILIATION

            Josh expressed he had checked and this group were separate from other student Christian groups affiliated to OUSA.

            Smith/Alhady

160/19 THAT the Seed Fellowship be affiliated to OUSA.

                                                                                                                        CARRIED

GENERAL BUSINESS

            Executive what’s going on videos?

            Moved from the Chair

161/19 THAT the meeting move into committee of the whole for reasons of commercial sensitivity at 9.51am.

                                                                                                                        CARRIED U

            Moved from the Chair

162/19 THAT the meeting move out of committee of the whole at 9.54am.

                                                                                                                        CARRIED U

            Discussion was held about getting messages out there to our members on what OUSA is up to. 

Looking after our health and wellbeing

The cooler weather is creeping upon us and James wanted to reiterate how we all need to look after ourselves.

Meeting closed at 9.55am

Signed: ___________________________________                        Date: _________