Meeting Minutes
MINUTES OF THE EXECUTIVE EMERGENCY COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN ON MONDAY 15 JULY 2024 AT 3.30PM
PRESENT
Keegan Wells (Chair), Emily Williams, Stella McCurdy, Gemella Reynolds-Hatem, Liam White and Hanna Friedlander
IN ATTENDANCE
Donna Jones (Minute Secretary), Debbie Downs (Chief Executive Officer), Jeff Broughton (Advisory Board), Gina Huakau (Advisory Board), Nina Brown (Critic Editor) and Kororu.
APOLOGIES
Tara Shepherd, Ibuki Nishida, Telekalafi Likiliki, Stella Lynch and Emma Jackson.
Moved from the Chair
251/24 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
252/24 THAT the minutes of the executive emergency meeting held on 15 July 2024 be accepted as a true and correct record.
CARRIED U
RATIFY THE MINUTES OF THE EMERGENCY MEETING
Moved from the Chair
253/24 THAT the minutes of the executive emergency meeting held on 15 July 2024 be ratified.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
254/24 THAT Debbie Downs, Donna Jones, Nina Brown, Gina Huakau and Jeff Broughton be granted speaking rights for the duration of this meeting.
CARRIED U
ADVISORY BOARD GUESTS
Gina and Jeff addressed the meeting conveying they are available to support the entire executive in their roles. They both have expertise in different areas and stressed they are only a phone call or email away to assist in any matters.
Both were thanked for their attendance, and they left the meeting.
EXECUTIVE SECOND QUARTER REPORTS
Hanna left at 9.22am and returned at 9.23am
Moved from the Chair
255/24 THAT Hanna Friedlander’s’ second quarter report be accepted and her honorarium continue to be paid.
CARRIED U
Stella M left at 9.25am and returned at 9.50am
Moved from the Chair
256/24 THAT Stella McCurdy’s second quarter report be accepted and she be paid 50% of her honorarium for one month with a review.
CARRIED U
Gemella left at 10.05am and returned at 10.06am
Moved from the Chair
257/24 THAT Gemella Reynolds-Hatem’s second quarter report be received and she be paid her honorarium.
CARRIED U
Moved from the Chair
258/24 THAT Keegan Wells assume the Chair to Emily Williams for her report to be heard.
CARRIED U
Keegan left at 10.09am and returned at 10.10am
Moved from the Chair
259/24 THAT Keegan Wells second quarter report be accepted and her honorarium continue to be paid.
CARRIED U
Moved from the Chair
260/24 THAT Keegan Wells assume the Chair at 10.11am.
CARRIED U
Moved from the Chair
261/24 THAT the Grants Panel Terms of Reference version 5 be amended and set.
CARRIED U
DROP IN TABLE
Emily says thank you for the roster being filled out.
GENERAL BUSINESS
OUSA Update – no health and safety issues.
There is a cladding analysis underway using ALUCLAD on the exterior of the Clubs and Societies Building. Update to come.
Student Support Centre have moved into their new building on 262 Leith Way. An opening event will be held on 29 July.
Re-Ori underway. The UBar capacity has decreased to 350 people now.
Staff Survey results being looked at further.
OUSA is recruiting quite a few new staff. Many applications which is good.
Sophia Crestani Inquest draft findings have been released. More later.
Lecture Recordings BBQ – Keegan keen to have a BBQ next Wednesday and if exec could help please.
Meeting closed at 10.31am
Signed: ___________________________________ Date: _________