MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 19 OCTOBER 2020 AT 11.07 AM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

PRESENT

Jack Manning (Chair), Georgia Mischefski-Gray, Michaela Waite-Harvey, Arina Aizal, Francesca Dykes and Karamea Pewhairangi

IN ATTENDANCE

Donna Jones (Minute Secretary), Connor Seddon (Returning Officer) and Sinead Gill (Critic Editor)

APOLOGIES

Joshuaa Alefosio-Pei, Emily Coyle, Jack Saunders, Dushanka Govender, Hanna Van der Giessen, and Josh Meikle.

Moved from the Chair

441/20 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

442/20 THAT the minutes of the executive meeting held on 12 October 2020 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

443/20 THAT Donna Jones and Connor Seddon be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

TE ROOPU MĀORI UPDATE

            Exam breakfasts in their second week and well received

            Divisional AGM held

RETURNING OFFICERS REPORT

            Non incumbent Executive members needed to help with student engagement.

The elections dates were very late this year owing to a number of things but mostly trying to avoid the National Elections.  This was problematic with executive having their exams coming up made it hard.

A suggestion to task an executive member to lead the elections process earlier in the year.

Much more advertising needed both on social media and also posters.  The large board in the archway is reserved for elections each year and should have been utilised.

Te Roopu Māori have written a complaint about their blurbs being wrong and some issues with the advertising and an error on the voting page.   It was suggested the letter of complaint be sent to the Association Secretary.

Moved from the Chair

444/20 THAT the Returning Officers’ Report for the OUSA 2021 Elections be received.

                                                                                                                        CARRIED U

            Connor was thanked very much for his hard work during the Elections.

ANNUAL GENERAL MEETING INQUORATE

To be noted that quorum wasn’t reached for the Annual General Meeting held on 6 October 2020 at noon.  There is a requirement to hold a meeting each year and we are also required to report the constitutional breaches to the student body through a student meeting. 

There is a requirement to get behind this next year and get students along.

POLICIES TO SET

            Mischefski-Gray/Waite-Harvey

445/20 THAT the OUSA Executive Code of Conduct policy version 1 be set.

                                                                                                                        CARRIED

            Mischefski-Gray/Waite-Harvey

446/20 THAT the OUSA Discipline Procedure Policy version 1 be set.

                                                                                                                        CARRIED

            Mischefski-Gray/Waite-Harvey

447/20 THAT the OUSA Executive Conduct subcommittee Terms of Reference version 1 be set.

                                                                                                                        CARRIED

PRESIDENTS LEAVE

Jack Manning notified the meeting he has a family wedding up North and an Awards ceremony to attend so will be on leave from 12-17 November.  He will be contactable via cell and zoom during some of this time.

NZUSA ASSOCIATE MEMBERSHIP DISCUSSION

Moved from the Chair
448/20 THAT the meeting move into Confidential Committee for reasons of Confidentiality at       11.35am.

                                                                                                            CARRIED U

Moved from the Chair

449/20 THAT the meeting move out of Confidential Committee at 11.58am.

                                                                                                            CARRIED U

It is the intention to get a clear concensus from the executive members who aren’t here. OUSA are asking NZUSA for an appeals process around membershiip applications with better guidelines.

Moved from the Chair

450/20 THAT the OUSA Executive communicate to the NZUSA National Executive regarding the Associate Membership application process and propose changes to create a more robust system, including giving consideration to the recourse available to members that are rejected Associate Membership status.

                                                                                                                        CARRIED U

GENERAL BUSINESS

2020 General Elections results below with special votes yet to come.

It was exciting to see 3 former OUSA Presidents in Parliament, current Finance Minister – Grant Robertson and two new list MP’s Dr Ayesha Verrall and Rachel Brooking. 

            There were 7,000 votes cast on campus with 5,000 being in the Link.

Jack gave a big shout out to the Executive, Critic and Radio 1 for their help in and around Campus to engage students. A special thanks to Francesca and Josh Meikle for organising debates with MP’s and huge thanks to the entire Executive for cooking and cleaning up after BBQ’s.

Meeting closed at 12.03pm

Signed: ___________________________________            Date: _________