Meeting Minutes
MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON 17 MAY 2021 AT 8.05AM HELD IN THE OUSA MAIN OFFICE BUILDING, 640 CUMBERLAND STREET, DUNEDIN
PRESENT
Michaela Waite-Harvey (Chair), Emily Coyle, Josh Meikle, Dushanka Govender, Geraldi Ryan, Maya Polaschek, Melissa Lama (via zoom), Sophie Barham, Karamea Pēwhairangi, Michael Evans, Jack Saunders and Mhairi Mackenzie Everett.
IN ATTENDANCE
Donna Jones (Minute Secretary), Debbie Downs (Chief Executive Office) and Erin Gourley (Critic Reporter).
APOLOGIES
Mhairi Mackenzie Everett for lateness
Moved from the Chair
192/21 THAT the above apology be accepted.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Labour Party Council – should read Labour Party Conference
Moved from the Chair
193/21 THAT the minutes of the executive meeting held on 10 May 2021 be accepted as a true and correct record with the above amendment.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
194/21 THAT Donna Jones and Debbie Downs be granted speaking rights for the duration of this meeting.
CARRIED U
HEALTH AND SAFETY
Nothing to report this week.
OUSA UPDATE
Debbie, Jason and Laurence had a good trip to Auckland this week to debrief on the successful Beerfest up there.
UBS site visit recently was good to see the progress. There are only structural walls inside now. Testing for asbestos in other areas is being carried out.
The OUSA Lift is progressing and should be fully operational in June.
TE ROOPU MĀORI UPDATE
- 2 Māori graduations held
- Study retreat
- Preparing for Exams
- TRM cuddle fix
- Working on submissions
- Wānanga with students
OTAGO UNIVERSITY PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE
- In collaboration with Careers – information for teacher engagement
- The Minister of Foreign Affairs and Trade, Hon Nanaia Mahuta visiting. Covid 19 vaccines for rollout in the Cook Islands later this week.
Mhairi Mackenzie Everett arrived at 8.13am
NZUSA UPDATE
- AUSA have put their agenda out and the item to leave NZUSA listed.
- Summary for the pastoral care code received from NZUSA
- Te Hononga Conference in June 25-27, Rōpu from across the country to meet up, including AUT. 2 representatives from each organisation.
AUDITED FINANCIAL STATEMENTS FOR YEAR ENDING 31 DECEMBER 2020
As attached.
Meikle/Govender
195/21 THAT the Otago University Students’ Association Annual Audited Financial Statements for the year ended 31 December 2020 be received and presented to the student body in the Referendum being held 1-3 June 2021.
CARRIED
OUSA ANNUAL REPORT FOR 2020
The Executive wished to note the following omissions from the Annual Report.
Sustainability – Drop for Good, NZUSa, TRM and oupisa not mentioned, Timetable and special consideration omitted, nothing about Clubs Rep and Mental Health rebate.
It was highlighted that a more formal proposal for future Annual Reports of the Association with wider input is being worked on, presently the reports are from one person and not a fair reflection of the year. Debbie has been working on a plan and will present it to Exec.
Moved from the Chair
196/21 THAT the Otago University Students’ Association Annual Report for 2020 be received and presented to the student body in the Referendum being held 1-3 June 2021 noting the above omissions.
Coyle Abstain
CARRIED
REFERENDUM QUESTIONS FINALISED
Noting all yes/no/abstain answers and the constitutional change (question 3) if passed takes effect once it is registered with the Charities Commission.
Moved from the Chair
197/21 THAT OUSA submit the following questions to the student body in the Referendum being held 1-3 June 2021?
- Should the Otago University Students’ Association Audited Annual Financial Statements for the year ended 31 December 2020 be received and accepted?
- Should the Otago University Students’ Association Annual Report for 2020 be received and accepted?
- Should Section 37 e) of the OUSA's Constitution be amended from:
Any Referendum put to the Student Body will require ten (10) working days’ notice of the wording?
To:
Any Referendum put to the Student Body will require five (5) working days’ notice of the wording.
- Should OUSA lobby for students to have access to the Winter Energy Payment?
- Should OUSA provide operational and financial support to the ‘Otago University Tutors and Demonstrators Network’ towards their goal of increasing the pay and conditions for tutors and demonstrators?
- Should OUSA organise student candidates for the 2022 Local Body Elections?
- Should OUSA provide operational and financial support to student candidates for the 2022 Local Body Elections?
- Should OUSA pay all its contractors at least the living wage?
- Should the University of Otago have the power to discipline students for their behaviour off-campus in their own private residential flats?
- Should the government allocate Studylink entitlements (Loan Living Costs and Student Allowance) with an expectation that full-time students will also have a part-time job to supplement this payment?
- Should OUSA lobby the University of Otago and the Government for free U by Kotex Applicator Tampons for students?
CARRIED U
AFFILIATION
The Otago Student Volunteer Army resubmitted their affiliation forms.
Govender/Saunders
198/21 THAT the Otago Student Volunteer Army be affiliated to OUSA.
CARRIED
POLICY FOR SETTING
This policy has been out for the notice period.
Coyle/Saunders
199/21 THAT the Sub Warden Committee Policy version 1 be set.
CARRIED
INDEPENDENT ARBITRATOR
Moved from the Chair
200/21 THAT the OUSA Executive appoint Professor Andrew Geddis as the Independent Arbitrator for 2021.
CARRIED U
GENERAL BUSINESS
Capping Show – don’t forget the executive are attending the show next Wednesday.
Regional Public Transport Plan submission. Mhairi will send out the draft to the Executive soon.
Michael meeting this week with Professor Pat Cragg, Acting Deputy Vice Chancellor
Emergency Executive meeting – this will be called Thursday to finalise the Pastoral Care submission.
Meeting closed at 8.34am
Signed: ___________________________________ Date: _________